Front Office Coordinator

FRONT OFFICE COORDINATOR

We are on the lookout for a dynamic and an energetic individual to join Prym Intimates Human Resources team as an Front Office Coordinator. The person responsible for this role is expected to assist in front office coordination and administration activities in the organization whilst managing other employee life cycle related activities.

Key Responsibilities :

• Attending external & internal phone calls in timely manner.
• Manage front office coordination & administration tasks which includes managing visitors and arranging refreshments for visits (VIP and VVIP) & training sessions, receiving and delivery of packages, documents & messages, HR stationary management.
• Coordinate and ensure BOI permits (daily, monthly, and permanent) are issued and managed in a timely manner.
• Assist in recruitment coordination which includes checking the availability of interviewers, preparing interview schedules, contacting candidates for interviews and shortlisting CVs.
• Responsible for the registration of fingerprints and issuance of employee’s company ID as part of the onboarding process of new recruits
• Filling EPF & ETF claim forms while ensuring timely submission to labor department.
• Handle responsibilities related to rollcall while maintaining fire register.
• Assist in the preparation of running charts of all staff vehicles.
• Actively participate in communications related activities such as maintenance of notice boards, preparation of VOP letters etc...
• Monitoring Pantry Aid duties.
• Attend to all staff welfare activities such as managing the staff library, coordinating & supporting ER events for Executive & staff level employees and assisting in other shared projects including CSR.

Qualifications & Experience:

• Diploma in HRM / Management or any relevant professional qualification (full /partial)
• Prior experience in HR administration will be an added advantage.
• Language proficiency in both Sinhala and English
• Knowledge on Microsoft package.
• Highly self-motivated with a curiosity to learn, flexibility, and a can - do- attitude to work