Front Office Coordinator

Job Summary

We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and serve as the primary point of contact for visitors, clients, and staff. Your energetic approach and exceptional organizational skills will ensure smooth daily operations, foster positive client interactions, and support overall office efficiency. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team environment.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Manage multi-line phone systems, directing calls efficiently and courteously
• Maintain organized office records using Microsoft Office programs
• Perform data entry tasks with accuracy using computer literacy skills and proofreading techniques
• Support office management activities including supply inventory, mail distribution, and facility coordination
• Provide exceptional customer service by responding promptly to inquiries via phone or email and assisting with client communication
• Preparation and organization of patients charts.

Requirements

• Proven experience in administrative support roles with strong clerical skills
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with data entry software
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong computer skills including computer literacy, technical proficiency, and familiarity with productivity software
• Exceptional phone etiquette and communication skills for handling multi-line phone systems and client interactions
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Attention to detail for proofreading documents and maintaining accurate records
• Ability to adapt quickly to new tools or processes while maintaining high productivity levels

Join us as a Front Office Coordinator where your enthusiasm, organizational prowers, and commitment to excellent service will make a meaningful impact every day!

Pay: $23.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person