Front Office Coordinator

Company Description SEE.IO is an industrial manufacturing company focused on precision engineering, advanced technology, and consistent quality. The organization designs and produces high-performance components and systems that support key sectors such as construction, energy, agriculture, and machinery. With a strong emphasis on innovation and durability, SEE.IO’s products are built to operate reliably in demanding environments and meet global performance standards. From initial design through final delivery, the company prioritizes operational efficiency, safety, and long-term value for clients. Team members at SEE.IO contribute to building a stronger, smarter, and more sustainable industrial future.

Role Description The Front Office Coordinator is a full-time, on-site role based in Colombo (Borelasgamuwa) , responsible for managing daily front desk operations and providing a welcoming experience for visitors and callers. This position oversees reception duties, including greeting guests, answering and directing phone calls, and managing incoming and outgoing correspondence. The role involves appointment scheduling for internal teams, maintaining calendars, and coordinating meeting room bookings to ensure smooth office operations. The Front Office Coordinator supports office administration tasks such as maintaining records, organizing files, monitoring supplies, and assisting with basic documentation and data entry.

Qualifications

• Proficiency in phone-based communication, including Phone Etiquette and handling inquiries and calls in a courteous, efficient manner.
• Ability to manage Appointment Scheduling, coordinate calendars, and support meeting logistics with attention to detail.
• Experience in Office Administration, including file management, basic documentation, and maintaining office supplies and records.
• Effective verbal and written communication skills in English; additional language skills are an advantage.
• Good organizational and time management abilities, with the capacity to handle multiple tasks and priorities in a busy office environment.
• Comfort with common office software (e.g., email, word processing, spreadsheets) and office equipment such as phones, printers, and scanners.
• Prior experience in a front office, administrative, or customer-facing role is preferred; a high school diploma or equivalent is required, and further education in administration or related fields is an asset.