Front Office Employee Austria

About Us

We are a dynamic, growing team in the Hospitalitysector, dedicated to delivering exceptional experiences to our clients, partners, and visitors. As the face and voice of our office, you will play a crucial role in shaping how the world perceives our brand from the moment they walk through our doors or call our line.

The Role

We are looking for a welcoming, organized, and proactive Front Office Employee to join our team. In this role, you will be the primary point of contact for all visitors and incoming communications. You will ensure the smooth, day-to-day operations of our front desk, combining top-tier customer service with essential administrative support.

If you are a people person who thrives in a vibrant environment and loves keeping things organized, we want to hear from you!

Your Responsibilities

• First Class Hospitality: Greet and welcome visitors, clients, and candidates with warmth and professionalism, ensuring they are directed to the right person or meeting room.
• Communication Hub: Answer, screen, and forward incoming phone calls, and handle the general company email inbox.
• Logistics & Mail: Sort and distribute daily mail, deliveries, and couriers; prepare outgoing shipments and coordinate office supplies inventory.
• Administrative Support: Assist various departments (such as HR or Finance) with light administrative tasks, data entry, scheduling meeting rooms, and organizing company events.
• Security & Access: Monitor visitor logs and issue visitor badges to maintain a secure office environment.

Additional information

Salary: 60 000 euros per year.

Qualifications

1. Experience: Proven experience as a Front Office Representative, Receptionist, or a similar customer-facing administrative role.

2. Communication Skills: Excellent verbal and written communication skills in German and English.

3. Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., multi-line phone systems, printers).

4. Organizational Skills: Strong ability to multitask, prioritize tasks effectively, and maintain a calm demeanor during busy hours.

5. Personality: A positive, problem-solving attitude with a strong sense of discretion and professionalism.