Front Office Executive Administration Assistant

Position: Front Office cum Admin Executive
Department: Administration / Human Resources
Location: Coimbatore
Employment Type: Full-time
Experience: 1 to 4 years preferred
Qualification: Any Graduate; additional administrative or office management qualifications are an advantage.

Job Summary

We are looking for a professional, well-organized, and customer-oriented Front Office cum Admin Executive to manage reception activities, visitor coordination, telephone handling, and day-to-day administrative operations. The candidate should possess excellent communication skills, a pleasant personality, and the ability to handle multiple tasks efficiently.

Key Responsibilities

Front Office Operations

• Welcome and attend to visitors, guests, candidates, parents, and other stakeholders professionally.
• Handle incoming telephone calls, transfer calls to the appropriate departments, and take messages.
• Maintain visitor registers, appointment schedules, and meeting records.
• Coordinate meetings, interviews, and visitor appointments.
• Receive, sort, and distribute incoming and outgoing courier, mail, and documents.
• Ensure the reception area is neat, organized, and presentable at all times.

Administrative Support

• Maintain office records, files, registers, and documentation.
• Coordinate stationery, office supplies, housekeeping, and other facility requirements.
• Assist with data entry, document preparation, scanning, printing, and filing.
• Coordinate with internal departments for administrative requirements.
• Monitor office maintenance issues and coordinate with vendors and service providers.
• Support employee attendance records and other basic HR administrative activities, if required.
• Prepare daily reports and maintain confidentiality of organizational information.

Coordination and Communication

• Communicate effectively with employees, management, visitors, and external stakeholders.
• Support interview scheduling and candidate coordination.
• Assist management with routine administrative tasks and official correspondence.
• Perform other administrative duties assigned by the reporting manager.

Required Skills

• Excellent verbal and written communication skills in English.
• Good interpersonal skills and a professional attitude.
• Basic computer knowledge, including MS Word, Excel, and email.
• Strong organizational and multitasking abilities.
• Good telephone etiquette and visitor management skills.
• Attention to detail and the ability to maintain records accurately.
• Punctuality, reliability, and a service-oriented approach.

Preferred Candidate Profile

• Previous experience in front office, reception, administration, or office coordination.
• Experience in an educational institution, hospital, corporate office, or service organization is an advantage.
• Professional appearance, courteous behaviour, and a positive attitude.
• Ability to coordinate independently and work effectively with multiple departments.

Interested candidates may share their updated CV along with current salary, expected salary, notice period, and contact details.