Front Office Executive

Receptionist / Front Office Executive

Job Summary

We are looking for a professional and well-organised Receptionist / Front Office Executive to be the first point of contact for visitors, clients, and employees. The role involves managing front desk operations, handling calls and correspondence, coordinating meetings and visitors, and supporting travel and general administrative activities.

Key Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.

• Answer, screen, and direct incoming calls to the appropriate departments.

• Manage visitor appointments, visitor logs, access cards, and security passes.

• Maintain a clean, organized, and welcoming reception area.

• Handle incoming and outgoing mail, couriers, deliveries, and correspondence.

• Schedule meetings and coordinate conference room bookings.

• Coordinate travel arrangements for employees, including:

• Flight and hotel bookings

• Transportation arrangements

• Travel itineraries

• Coordination with travel agencies/vendors

• Maintain travel-related documents and assist with travel expense reports.

• Support day-to-day administrative activities such as data entry, filing, photocopying, and documentation.

• Monitor and maintain office supplies and coordinate with housekeeping and facility teams.

• Provide general administrative support to ensure smooth office operations.

• Perform other duties as assigned by management.

Requirements

• Bachelor's degree or equivalent qualification preferred.
• 2-4 years of experience in Receptionist, Front Office, Administration, or a similar role.
• Experience in travel coordination/flight and hotel booking will be an added advantage.
• Good verbal and written communication skills.
• Proficiency in MS Office Word and Excel.
• Comfortable using basic office equipment such as phones, printers, scanners, and photocopiers.
• Strong interpersonal and customer service skills.
• Well-organised with good multitasking and time-management abilities.
• Professional appearance, positive attitude, and a service-oriented approach.

Interested?

Please feel free to reach out to me for more details or to explore this opportunity.

Aishwarya
HR Recruiter | Maven Silicon

7406177706