Front Office Executive

Role & responsibilities

• Manage the reception/front desk and ensure a professional and welcoming environment.
• Greet and assist clients, visitors, candidates, vendors, and business associates.
• Handle incoming and outgoing calls and direct them to the appropriate departments.
• Maintain the visitor management system/register and issue visitor passes where applicable.
• Coordinate meeting room bookings and manage visitor appointments.
• Receive, sort, and distribute courier, postal mail, and other official correspondence.
• Coordinate with internal teams for visitor requirements and meeting arrangements.
• Maintain records of visitors, courier movements, and front-office activities.
• Assist employees and visitors with basic information about the organization and office facilities.
• Coordinate with housekeeping, security, facility management, and vendors.
• Maintain adequate availability of office stationery and front-desk supplies.
• Support HR/Admin teams with basic documentation, employee coordination, and administrative activities.
• Ensure confidentiality while handling company and client-related information.
• Follow company policies, security procedures, and compliance requirements.

Preferred candidate profile

1 to 3 years of experience in reception, front office, administration, banking, financial services, or corporate office environment.

Experience in a stock broking/NBFC/banking/financial services organization will be an added advantage