Front Office Executive

Role & responsibilities:

1. Reception & Client Handling

• Greet and assist visitors, clients, and prospective buyers in a professional manner.
• Maintain visitor records and ensure proper entry/exit protocols.
• Provide accurate information about ongoing projects, site details, and direct queries to the concerned departments.

2. Communication & Coordination

• Handle incoming calls, emails, and correspondence related to site operations.
• Coordinate with sales, project, and HR teams to schedule client meetings, site visits, and internal reviews.
• Ensure timely communication of updates, notices, and circulars to site staff.

3. Documentation & Reporting

• Maintain front office registers (visitor log, complaint register, courier records).
• Assist in preparing daily site reports, attendance sheets, and compliance records.
• Support HR/administration in drafting letters, notices, and filing documents.

4. Office Administration

• Oversee cleanliness, safety, and upkeep of the reception and common areas.
• Monitor office supplies, stationery, and ensure availability for site operations.
• Coordinate with facility management for repairs, housekeeping, and vendor services.

5. Compliance & Conduct

• Uphold organizational values of integrity, discipline, and customer focus.
• Ensure confidentiality of client data and internal records.
• Report any irregularities, grievances, or integrity issues to the site manager/HR.

Preferred candidate profile: Female Candidates only