Front Office Executive

Core Responsibilities and Expertise

• Facilities Management

Proven experience in managing and maintaining office facilities, including HVAC, electrical, plumbing, and building infrastructure.

• Vendor Management

Strong track record of sourcing, negotiating with, and managing third-party vendors and service providers (e.g., cleaning, security, catering).

Working knowledge of the VMS system - Veris

• Safety and Compliance

In-depth knowledge of health, safety, and environmental regulations (HSE) relevant to office operations; experience implementing safety protocols.

• Budgeting and Cost Control

Proficiency in preparing, monitoring, and managing the annual facilities and administration budget, focusing on cost efficiency.

• Operations and Logistics

Experience in managing office logistics, seating arrangements, space planning, and asset tracking/inventory.

• Team Leadership (If applicable)

Experience supervising and leading a small team of administrative or facilities support staff.

Key Skills and Attributes

• Communication

Good written and verbal communication skills for interaction with all staff levels, management, and external stakeholders.

• Problem-Solving

Demonstrated ability to quickly and effectively resolve facility-related emergencies and day-to-day operational issues.

• Organizational Skills

Exceptional ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.

• Technical Proficiency

Competency in using relevant tools and standard office applications (MS Office/Google Workspace).

• Qualifications

A Bachelor's degree in Business Administration, Facilities Management, or a related field, or equivalent practical experience (e.g., minimum 5-7 years in a similar role).