Front Office Executive

About the Role

We are looking for a proactive, presentable, and customer-oriented Front Desk Executive to manage front office operations and support day-to-day administrative activities at our Noida, Uttar Pradesh office. The role is deployed through a third-party staffing partner and reports to the Admin Manager/Admin Head. The incumbent will play a key role in ensuring seamless office operations, employee support, vendor coordination, and administrative reporting. This position follows a six-day working week, Monday to Saturday.

Key Responsibilities

• Welcome and assist visitors, clients, and employees professionally.
• Manage calls, emails, visitor registrations, and meeting room bookings.
• Handle courier, dispatch, postal services, and office hospitality.
• Manage stationery, pantry supplies, inventory, and administrative records.
• Coordinate with housekeeping, security, maintenance, and facility vendors.
• Support office events, employee engagement, and onboarding activities.
• Coordinate domestic and International travel bookings including flights, hotels, and local transportation for employees and visitors.
• Maintain travel records and coordinate with travel vendors.
• Support purchase requests, invoice collection, verification, and submission.
• Maintain vendor documentation, trackers, asset records, and databases.
• Prepare MIS reports and dashboards using Excel.
• Coordinate with internal stakeholders to address administrative and facility requirements**.**

Key Skills

• Strong knowledge of MS Excel
• Proficiency in MS Office Excel, Word, Outlook, and PowerPoint.
• Strong vendor coordination, documentation, communication, and organizational skills.
• Graduate in any discipline.
• 15 years of experience in Front Office, Administration, Facility Management, or Travel Coordination.
• Professional appearance, customer-service mindset, attention to detail, and ability to multitask.

Good to Have

• Experience in a corporate front office/facility management environment.

Prior experience in domestic travel bookings and coordination with travel vendors is preferred.