Front Office Executive

Job highlights

• Graduate with 3 years experience as Front Office Executive, skilled in content development and MS-Office
• Manage visitor reception, phone calls, office supplies, vendor coordination, and maintain office hygiene

Job Purpose:

To Create the best possible image of the company by welcoming all the entrants to office premise and managing admin tasks to enable business, HR & Admin function effectively.

Key Tasks:

• Greet and welcome guests/visitors as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries/courier
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Order office supplies and keep inventory of stock and managing MIS of that
• Arrange internal and external transportation for events, activities, trips, guests, etc.
• Printing Business Cards, ID card and vendor management.
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Perform all other ad hoc tasks assigned by the line manager.
• Welcoming interviewee and handover Interview evaluation sheet and coordinating with HR department
• Content development and craft for internal events, brand activities and events
• MIS preparation for Inward and Outward couriers, stationaries, FnB
• Taking initiative to keep the entire office hygiene (Including Washroom and Pantry) at the best possible standard
• Monitoring the performance of office boys by supervising them on daily basis
• Suggesting new ideas to create positive office vibes
• Vendor management

Personal Qualities / Behavioral Competencies:

• Learning agility
• Extremely Good Communication Skills
• Presentable
• Content development and MS-Office skills
• Eye for detailing
• Team playing ability and collaboration skills

Education:

• Graduate degree in any discipline

Experience:

• 3 Years of Previous working experience preferably as a Front Office Executive