Front Office Executive Cum Admin

Job Summary

We are looking for a professional and organized Front Office Executive to manage reception activities, visitor handling, administrative coordination, and day-to-day office operations. The ideal candidate should have excellent communication skills, a professional attitude, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

• Greet and welcome clients, visitors, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming calls to the appropriate departments or employees.
• Manage the reception area and ensure it remains clean, organized, and presentable.
• Respond to visitor and client inquiries and provide accurate information about the organization and its services.
• Coordinate visitor access and arrange appropriate seating for clients and guests.
• Schedule and coordinate client meetings and ensure meeting rooms are properly arranged.
• Manage incoming and outgoing mail, courier services, and office packages.
• Maintain visitor logs, call records, contact lists, appointment calendars, and other administrative records.
• Coordinate with internal teams to ensure smooth communication and scheduling of meetings and appointments.
• Provide administrative and operational support to various departments as required.
• Assist in planning and coordinating employee engagement activities and office events.
• Coordinate food and beverage requirements for the CEO and senior management as required.
• Monitor office supplies and coordinate timely replenishment of stationery and other essential items.
• Liaise with building management and external vendors regarding office maintenance, repairs, and facility-related requirements.
• Communicate important office announcements and updates to employees when required.
• Assist in maintaining databases, contact directories, and other office records.
• Handle front-office activities efficiently while maintaining confidentiality and professionalism.
• Perform any other duties assigned based on organizational requirements.

Education

• Graduate in any discipline.

Experience

• 3-4 years of relevant experience in Front Office, Reception, Administration, or a similar role.

Required Skills Competencies

• Proven experience in front-office, reception, or administrative operations.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer-handling skills.
• Professional appearance, positive attitude, and courteous approach.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail.
• Ability to manage multiple responsibilities in a fast-paced work environment.
• Proficiency in MS Office, including Word and Excel.
• Familiarity with Zoho applications is preferred.
• Good knowledge of general office administration and front-office procedures.
• Ability to handle visitors, clients, and challenging situations with patience and professionalism.
• Strong coordination skills and ability to work with multiple departments.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Familiarity with office equipment, communication systems, and basic administrative processes.
• Ability to work independently as well as collaboratively with different teams.

Key Attributes

• Professional and presentable
• Well-organized and detail-oriented
• Customer-focused
• Responsible and dependable
• Good communication and coordination skills
• Proactive approach to administrative responsibilities

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.