Front Office Executive cum Admin

Front office cum Admin Executive

Company: STLL Group

Location: Gurgaon, Haryana

Department: Administration / HR & Admin

Position: Receptionist cum Admin Executive

Experience: 2–3 years of relevant experience in reception, front office, administration, office coordination, or a similar role.

Location: Gurgaon, Haryana

About the Role

STLL Group is looking for a professional, well-groomed, and organized Receptionist cum Admin Executive to manage the front office operations and provide day to day administrative support to ensure smooth functioning of the office.

The ideal candidate should have excellent communication and interpersonal skills, a pleasant personality, a professional approach, and the ability to effectively coordinate with employees, visitors, vendors, and senior management.

Key Responsibilities

1. Front Office & Reception Management

· Manage the reception/front desk and ensure a professional and welcoming environment.

· Greet and assist visitors, clients, candidates, and business associates.

· Handle incoming and outgoing calls and redirect calls to the appropriate person/department.

· Maintain visitor records and coordinate visitor movement within the office.

· Receive, sort, and distribute courier, mail, and other office communications.

· Maintain a professional reception area at all times.

2. Administrative Coordination

· Handle day to day office administration and coordination activities.

· Coordinate with housekeeping, security, pantry, maintenance, and other support staff.

· Monitor office supplies, stationery, pantry requirements, and other administrative consumables.

· Maintain records of office assets, stationery, and other administrative materials.

· Coordinate with vendors and service providers for routine office requirements.

· Assist in organizing meetings, conferences, employee events, and office activities.

· Ensure meeting rooms and common areas are properly maintained and ready for use.

3. Office Operations

· Maintain proper records of administrative activities and expenses.

· Coordinate office maintenance and report any issues to the concerned department/vendor.

· Support travel, meeting, and other administrative arrangements whenever required.

· Ensure timely availability of office stationery and essential supplies.

· Assist management and HR in other administrative assignments as and when required.

Required Skills & Competencies

· Excellent verbal and written communication skills.

· Pleasant personality with a professional and confident approach.

· Strong interpersonal and coordination skills.

· Good organizational and time management abilities.

· Proficiency in MS Office (Word, Excel, Outlook) and basic computer operations.

· Ability to handle multiple tasks and priorities simultaneously.

· Good vendor and visitor management skills.

· Strong attention to detail and record keeping ability.

· Professional etiquette and telephone handling skills.

· Ability to maintain confidentiality of company and employee information.

· Positive attitude, ownership, and willingness to take responsibility.

Educational Qualification

· Graduate in any discipline.

· Diploma/Certification in Office Administration, Hospitality or a related field will be an added advantage.

Candidate Profile

· Well groomed and professionally presentable.

· Good communication and interpersonal skills.

· Should be comfortable interacting with senior management, employees, visitors and external stakeholders.

· Should be capable of independently managing routine front office and administrative responsibilities.

How to Apply

Interested candidates meeting the above criteria may share their updated CV on [email protected], mentioning “Receptionist cum Admin Executive – Gurgaon” in the subject line.

Pay: ₹22,000.00 - ₹28,000.00 per month

Work Location: In person