Front Office Manager

About Us

Picturesquely located in one of the most desirable areas in Southern California, The Westdrift Autograph Collection of Hotels fuses classic sophistication and contemporary chic. Located just steps from the city's distinctive boutiques, restaurants and beach activities. The Westdrift Autograph Collection of Hotels offers advanced service in a most unique setting.

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

About the Role:

The Front Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the front desk and guest services within the organization. This position is responsible for overseeing daily front office activities, managing staff, and delivering exceptional customer service to create a welcoming and professional environment. The Front Office Manager acts as a liaison between guests and other departments, resolving issues promptly and maintaining high standards of hospitality. They are also tasked with optimizing front office procedures to enhance operational efficiency and guest satisfaction. Ultimately, this role contributes significantly to the overall reputation and success of the establishment by fostering a positive first impression and seamless guest experience.

Minimum Qualifications:

• High school diploma or equivalent; a bachelor’s degree in hospitality management or related field is preferred.
• Minimum of 3 years experience in front office operations within the hospitality industry, including supervisory responsibilities.
• Strong knowledge of front office procedures, reservation systems, and customer service best practices.
• Excellent communication and interpersonal skills to interact effectively with guests, staff, and management.
• Proficiency in using property management systems (PMS) and Microsoft Office Suite.

Preferred Qualifications:

• Bachelor’s degree in hospitality management, business administration, or a related field.
• Experience with advanced hotel management software and CRM systems.
• Certification in hospitality management or customer service excellence.
• Demonstrated ability to lead and motivate a diverse team in a fast-paced environment.
• Bilingual skills or proficiency in multiple languages.

Responsibilities:

• Supervise and coordinate front desk staff activities, including scheduling, training, and performance management.
• Ensure prompt, courteous, and efficient service to all guests and visitors, addressing inquiries and resolving complaints effectively.
• Manage reservations, check-in/check-out processes, and billing procedures to maintain accuracy and efficiency.
• Collaborate with housekeeping, maintenance, and other departments to ensure guest needs are met and operational issues are resolved.
• Monitor front office operations to ensure compliance with company policies, safety standards, and quality benchmarks.
• Prepare and analyze daily, weekly, and monthly reports related to front office performance and guest feedback.
• Implement and maintain front office systems and technology to streamline operations and improve service delivery.

Skills:

The Front Office Manager utilizes strong leadership and organizational skills daily to manage and motivate the front desk team, ensuring efficient workflow and high morale. Excellent communication skills are essential for interacting with guests, resolving conflicts, and coordinating with other departments to meet guest expectations. Proficiency with property management systems and reservation software enables accurate handling of bookings, billing, and reporting tasks. Problem-solving skills are applied to address operational challenges and guest concerns promptly, maintaining service quality. Additionally, analytical skills support the review of performance metrics and implementation of process improvements to enhance overall front office operations.

EOE/M/F/D/V