Front Office Manager/Administrative Assistant

Overview

We are seeking an energetic and highly organized Front Office Manager/Administrative Assistant to join our busy team. This pivotal role combines front desk management with administrative oversight, ensuring smooth daily operations and exceptional client experiences. The ideal candidate will thrive in a fast-paced environment, demonstrate strong leadership skills, and possess a passion for delivering outstanding service. Your proactive approach will help foster a welcoming atmosphere while maintaining efficient office functions that support our organizational goals.

Duties

• Greet visitors, clients, and vendors with professionalism and courtesy, managing multi-line phone systems and providing exceptional phone etiquette.
• Oversee front desk operations, including managing incoming calls, and directing inquiries to appropriate staff members.
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance.
• Handle clerical tasks such as filing, data entry, bookkeeping using Jonas Construction, and maintaining organized records.
• Manage vendor relationships, process invoices, and oversee office supply inventory to ensure seamless procurement and budget adherence.
• Support human resources functions by assisting with onboarding processes, maintaining employee records, and supporting payroll activities.
• Assist with budgeting activities, expense tracking to ensure fiscal responsibility across office operations.

Requirements

• Proven supervising experience with the ability to lead a team effectively and foster a collaborative work environment.
• Strong administrative background with extensive office experience including clerical duties and office management skills.
• Proficiency in Jonas Construction accounting software and familiarity with bookkeeping practices.
• Excellent communication skills—both verbal and written—paired with outstanding organizational skills.
• Experience managing multi-line phone systems, vendor relationships, and handling complex scheduling tasks.
• Knowledge of human resources procedures, including onboarding, payroll processing, and employee record keeping.
• Demonstrated ability to manage budgets, perform basic bookkeeping tasks, and support training & development initiatives.
• Exceptional phone etiquette skills combined with a professional demeanor in all interactions.

Join us to be part of a vibrant team where your leadership and organizational talents will make a meaningful impact! We are committed to fostering an inclusive environment that values your contributions while offering opportunities for growth and development in administrative excellence.

EMAIL APPLICATIONS ONLY; ABSOLUTELY NO PHONE CALLS.

All applications will be held in strict confidence. We would like to thank all applicants for their interest; however, we regret to inform only short-listed candidates will be contacted.

Pay: $20.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking

Work Location: In person