Front Office Receptionist / Admin Executive

Position: Receptionist / Front Office Executive

Location: Corporate Office (Gurugram)

Position Summary

FWS is looking for an organized, articulate, and proactive Receptionist / Admin Executive to serve as the face of our company. In this dual-role capacity, you will manage front-desk operations, coordinate essential client communications regarding utility billing, handle basic HR documentation, and oversee daily office administration, housekeeping, and pantry inventories.

Key Responsibilities

1. Front Office Client Management

• Front Desk Operations: Manage the reception desk professionally, greeting visitors, managing incoming/outgoing calls, and routing queries to the appropriate departments.

• Client Point of Contact: Act as the primary point of contact for clients concerning utility queries, specifically addressing and resolving questions related to electricity bills.

2. Billing Finance Administration

• Utility Bill Generation: Accurately compute and prepare individual electricity bills for clients within the facility/network.

• Invoicing Communication: Email structured electricity statements and bills to respective clients on a timely monthly basis, tracking acknowledgments or queries.

3. Facility, Housekeeping Pantry Management

• Inventory Control: Monitor and maintain stock levels for pantry supplies, housekeeping materials, and office stationery.

• Vendor Staff Oversight: Coordinate with housekeeping and vendor staff to ensure the office premises, meeting rooms, and front desk area remain clean, tidy, and presentable at all times.

4. HR Support Onboarding Documentation

• New Joiner Formalities: Manage end-to-end documentation for new employees, ensuring files are complete and compliant.

• Background Checks (BGC): Coordinate background verification processes for newly joined personnel by liaising with vendors and candidates.

• Interview Meeting Coordination: Schedule interviews, book meeting rooms, align calendars for hiring managers, and host candidates visiting the office.

Desired Candidate Profile

• Experience: Minimum 1 to 3 years of proven experience as a Front Office Receptionist, Admin Executive, or similar corporate support role.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.