Front Office Receptionist

Overview

Harbor Country Day School is seeking a professional, organized, and dependable Part-Time Front Desk Receptionist to serve as a welcoming and essential presence in our main office. This position is responsible for greeting and assisting visitors, managing front-desk security procedures, answering phones, supporting daily student dismissal, processing payments, and providing a variety of administrative and clerical support throughout the school year.

The ideal candidate will be warm and approachable, attentive to detail, comfortable working independently, and able to handle confidential and time-sensitive information with discretion.

Key Responsibilities

Front Desk & Communication

• Welcome and assist students, families, visitors, and staff.
• Answer and direct incoming phone calls and messages.
• Manage visitor sign-in and building-access procedures.
• Monitor the front desk and security cameras and follow established school safety procedures.

Student Dismissal

• Maintain daily dismissal information and communicate changes to the appropriate staff.
• Assist with maintaining student transportation and dismissal records.
• Follow up with families when necessary to obtain missing information

Office Administration

• Receive and distribute mail and packages.
• Collect and record school payments and maintain accurate office records.
• Provide administrative support for Parent Association events, including RSVPs and payments.
• Maintain Google Docs, Google Sheets, calendars, and other office records.

School Safety & Emergency Preparedness

• Assist with the preparation and organization of materials for fire drills, lockdown drills, and other emergency procedures.
• Help maintain current emergency contact information, class lists, faculty lists, and emergency materials.
• Support the office with periodic updates to emergency communication systems.

General Office Support

• Assist with annual administrative projects such as birthday lists, classroom information, and school directories.
• Help coordinate room schedules for outside consultants and student services.
• Provide general clerical and administrative support to the school office as needed.

Qualifications

• Previous receptionist, administrative, or customer-service experience preferred.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Professional, friendly, and welcoming demeanor.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Comfortable using Google Workspace, including Google Docs and Google Sheets.
• Ability to multitask and prioritize in a busy school environment.
• Reliable, punctual, and able to work independently.
• Experience in a school setting is a plus.

About Harbor Country Day School

Harbor Country Day School is an independent K–8 school dedicated to creating a warm, engaging, and supportive environment where students are known, challenged, and encouraged to grow. Our office team plays an important role in creating a welcoming experience for our entire school community.

Harbor Country Day School is an equal opportunity employer.

Pay: $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person