Front Office Receptionist

Job Summary

We are seeking a dynamic and professional Front Office Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your energetic approach and organizational skills will help create a positive first impression for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team environment.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming inquiries via phone, email, or in person, providing accurate information or directing to appropriate departments
• Maintain organized reception area, ensuring it remains tidy and professional at all times
• Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and word processing tools
• Support office management activities including scheduling appointments, coordinating meetings, and managing calendars
• Assist with clerical duties such as filing, copying, scanning documents, and maintaining office supplies inventory

Requirements

• Proven experience in office management or front desk roles with strong organizational skills
• Excellent communication skills with the ability to interact effectively with diverse clients and team members
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Strong computer literacy and technical proficiency in using office equipment such as multi-line phones and fax machines
• Bilingual abilities are highly desirable to serve a diverse client base effectively
• Previous clerical experience including customer service, administrative support, or personal assistant roles preferred
• Demonstrated ability to manage time efficiently while handling multiple tasks in a fast-paced environment
• Knowledge of QuickBooks or similar accounting software is a plus but not required

Join us as a Front Office Receptionist and be the friendly face that sets the tone for our organization! Your enthusiasm, professionalism, and organizational prowess will help foster positive relationships with clients and colleagues while supporting our daily operational excellence. This paid role offers valuable experience in office administration within a lively team setting.

Pay: $22.00 - $30.00 per hour

Expected hours: 15.0 – 40.0 per week

Work Location: In person