Full Charge Bookkeeper - Architectural Millwork

Part-Time Full-Charge Bookkeeper – Architectural Millwork | Bronx, NY

About Us
We're an architectural millwork shop producing custom woodwork and interiors for hospitality projects: hotels, restaurants, and high-end commercial spaces. Our business is growing, and we're ready to take our financial operations to the next level.

The Opportunity
We're looking for an experienced full-charge bookkeeper to take ownership of our books and help us build and formalize our financial systems, in many cases from the ground up. This is a hands-on role for someone who enjoys bringing structure to a growing company. You'll manage day-to-day bookkeeping while designing processes that will support our growth for years to come.

This is a part-time position of 20+ hours per week, based primarily in our Bronx office with some flexibility to work remotely. You'll work closely with our production and management team.

Responsibilities

• Manage all customer invoicing, including AIA progress billing to general contractors
• Process weekly payroll through ADP
• Manage accounts receivable and accounts payable in QuickBooks
• Develop and implement a purchase order system for materials and subcontracted work
• Track jobs financially, including billings, costs, change orders, and retainage
• Prepare job cost reports and analysis to help us understand project profitability
• Reconcile bank and credit card accounts and prepare monthly financial statements
• Prepare documentation for insurance and workers' compensation audits, coordinating with ADP as needed
• Maintain books ready for year-end handoff to an outside tax preparer
• Recommend and implement improvements to our financial processes as the company grows

Qualifications

• 5+ years of bookkeeping experience, including full-charge responsibility
• Hands-on experience with AIA billing and construction job costing
• Proficiency with QuickBooks and ADP
• Experience setting up or improving financial systems at a small or growing business
• Experience in construction, manufacturing, or millwork strongly preferred
• Basic conversational Spanish preferred
• Organized, proactive, and comfortable working independently

Pay: $30–$45/hour, depending on experience

Pay: $30.00 - $45.00 per hour

Expected hours: No less than 20.0 per week

Work Location: In person