Full Charge Bookkeeper/Office Manager

Commercial Real Estate firm in need of a full-time On-Site Bookkeeper/Office Manager

We are a small commercial real estate office seeking an organized, dependable Bookkeeper/Office Manager to handle bookkeeping, payroll, human resources administration, and daily office operations. This person will work closely with the broker, agents, and staff to maintain accurate records, provide professional customer service, and keep the office running smoothly.

A real estate license is preferred but not required. Prior experience in a real estate office is a plus.

Job Type: Full-time Schedule, 8-hour day shift, Monday to Friday
Compensation: $60,000 - $75,000 Depending on Experience

KEY RESPONSIBILITIES

Bookkeeping

• Maintain accurate financial records using QuickBooks accounting software
• Manage accounts payable and accounts receivable, including bills, invoices, and payment follow-up.
• Reconcile bank and credit card accounts each month.
• Track office expenses, agent fees, and vendor payments.
• Maintain commission records and prepare payment documentation for broker review and approval.
• Prepare routine financial reports and coordinate with the company’s accountant.

Payroll

• Prepare and process payroll in coordination with management and the payroll provider.
• Collect and review employee timesheets, attendance records, and paid time off.
• Maintain accurate payroll records, including approved pay changes and deductions.
• Coordinate payroll reporting and tax documentation with the payroll provider and accountant.
• Respond to routine payroll questions and help resolve discrepancies.

Human Resources Administration

• Coordinate onboarding and offboarding, including paperwork, office access, and equipment.
• Maintain confidential employee files and personnel records.
• Track employee leave and paid time off.
• Assist with benefits enrollment and coordinate with benefits providers.
• Distribute employee policies and maintain acknowledgment records.
• Support management with employee communications and refer sensitive personnel matters to the appropriate manager.

Administrative Support

• Answer phones, take messages, and direct inquiries to the appropriate agent or staff member.
• Greet clients, visitors, and vendors in a professional, welcoming manner.
• Monitor general office email and handle incoming and outgoing mail and deliveries.
• Maintain organized electronic and paper files, including transaction documents.
• Assist agents with collecting paperwork and tracking administrative deadlines under broker direction.
• Coordinate meetings, office calendars, and general correspondence.
• Perform assigned administrative tasks within the scope of the employee’s licensing status.

Office Management

• Order office supplies and maintain inventory.
• Coordinate office equipment maintenance, repairs, and vendor services.
• Keep common areas, office resources, and shared files organized.
• Support new agents with office access, supplies, and administrative setup.
• Maintain office procedures and help improve day-to-day efficiency.
• Provide administrative support to the broker, agents, and staff as needed.

QUALIFICATIONS/TECHNOLOGY REQUIREMENTS

• Previous bookkeeping and payroll experience; small business experience is preferred.
• Working knowledge of QuickBooks and ADP payroll systems.
• Proficiency with Microsoft Office especially EXCEL or Google Workspace, especially spreadsheets.
• Strong attention to detail, organization, and time management.
• Professional phone manner and clear written and verbal communication.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Discretion when handling financial records, employee information, and confidential client documents.
• Ability to maintain assigned work hours.
• Ability to work with general office equipment (fax machine, printer/copier, postage meter, etc.)
• Ability to work with and understand databases a must.
• Ability to learn new skills quickly.
• Must obtain a Notary Public certificate - company pays fee
• Real estate office or office management experience is a plus.
• Real estate license preferred, but not required.
• Ability to obtain CT Real Estate License. All education and fees paid by the company.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid sick time
• Paid time off
• Paid training

Physical Setting:

• Office

Work Location: In person