Full-Service Bookkeeper

JOB TITLE: Full Charge Bookkeeping Paraprofessional

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Accounts Payable Functions

• Process vendor invoices accurately and timely
• Match invoices to purchase orders and approvals
• Prepare and process weekly check runs
• Maintain vendor records, W-9s, and electronic documentation
• Respond to vendor inquiries and resolve discrepancies
• Monitor recurring expenses and subscriptions
• Reconcile vendor statements and accounts payable balances
• Manage credit card reconciliations and expense reporting
• Process company 1099’s at year end.

Financial & Accounting Responsibilities

• Prepare monthly financial statement preparation
• Perform monthly bank and credit card reconciliations
• Maintain general ledger accuracy and supporting schedules within QuickBooks Desktop
• Create budget and cash flow tracking
• Support month-end and year-end close processes
• Prepare internal financial reports for management
• Download payroll General Ledger into QuickBooks Desktop
• Ensure compliance with firm accounting procedures and internal control
• Work closely with Accounts Receivable Admin to tie client invoicing

Administrative & Operational Support

• Maintain organized electronic and physical accounting files
• Coordinate with internal staff regarding invoices, expenses, and approvals
• Assist with onboarding vendors and maintaining documentation
• Support administrative requests and provide financial documentation as needed
• Participate in process improvement initiatives and workflow efficiencies

Preferred Attributes

• Dependable and proactive
• Strong problem-solving skills
• Team-oriented with a positive attitude
• Ability to work independently with minimal supervision
• Comfortable handling sensitive financial information

Qualifications

• Full-service bookkeeping professional
• Proficiency in QuickBooks Desktop, Microsoft Excel, and Word
• 5+ years of accounts payable or bookkeeping experience preferred
• Experience in a CPA firm or professional services environment is a plus
• Strong understanding of basic accounting principles
• Excellent attention to detail and organizational skills
• Ability to manage multiple deadlines and priorities
• Strong written and verbal communication skills
• High level of professionalism and confidentiality