Full-Time ABA Talent Acquisition/ Operations Coordinator

BEYOND BRIGHTER MINDS, INC.Talent Acquisition & Operations Coordinator

Full-Time | In-Person | Canoga Park, CA

Compensation: $21.00–$24.00 per hour, depending on experience and education
Schedule: Monday–Friday, 9:00 AM–5:30 PM, with occasional weekend events
Location: Canoga Park, CA 91303
Employment Type: Full-Time, Non-Exempt
Reports To: HR Generalist

About Beyond Brighter Minds

Beyond Brighter Minds (BBM) is a growing Applied Behavior Analysis (ABA) agency dedicated to providing high-quality, individualized behavioral services to children and families.

We provide center-based, home-based, and school-based ABA services throughout the San Fernando Valley and surrounding communities.

We are seeking a highly organized, proactive, and resourceful Talent Acquisition & Operations Coordinator to join our team.

This position plays an important role in supporting the agency’s growth by recruiting qualified professionals, coordinating employee onboarding, assisting with client intake, and supporting daily administrative operations.

The ideal candidate is a self-starter who enjoys connecting with people, takes initiative, and thrives in a fast-paced environment. Previous experience in ABA operations, healthcare staffing, or recruitment is highly preferred.

Key ResponsibilitiesRecruitment & Talent Acquisition

• Proactively source, identify, and recruit qualified candidates, primarily Behavior Technicians (BTs) and Registered Behavior Technicians (RBTs), as well as other clinical and administrative professionals.
• Conduct daily candidate searches and outreach through Indeed, LinkedIn, job boards, employee referrals, and other recruitment channels.
• Create, post, and maintain job advertisements to attract qualified applicants.
• Develop, review, and update job descriptions for clinical and administrative positions.
• Review resumes, screen applicants, and conduct initial phone interviews.
• Coordinate interviews between candidates and hiring managers.
• Maintain consistent and timely communication with candidates throughout the recruitment process.
• Follow up with qualified applicants to maintain an active recruitment pipeline.
• Track candidate progress, interview outcomes, offers, and hiring activities.
• Collaborate with scheduling and clinical teams to identify urgent and anticipated staffing needs.
• Prioritize recruitment based on client locations, schedules, and staffing requirements.
• Identify and implement strategies to improve recruitment efficiency and reduce hiring timelines.
• Develop and maintain relationships with local colleges, universities, career centers, and community organizations to establish ongoing recruitment pipelines.
• Represent BBM at job fairs, college career events, recruitment expos, and community outreach or marketing events.
• Assist with preparing recruitment materials and coordinating participation in hiring events.
• Attend occasional weekend recruitment or marketing events with advance notice.

Employee Hiring & Onboarding

• Coordinate the employee onboarding process from offer acceptance through the first day of employment.
• Prepare and distribute offer letters, onboarding paperwork, and new-hire documentation.
• Coordinate background checks, TB clearances, certifications, and other required employment screenings.
• Verify that necessary employment and credentialing documentation is completed before employees begin assignments.
• Maintain organized and accurate employee onboarding records.
• Coordinate new-hire orientations, training schedules, and onboarding appointments.
• Communicate with new hires to ensure timely completion of onboarding requirements.
• Track outstanding onboarding items and follow up to prevent delays.
• Assist the HR Generalist with maintaining employee records, certification tracking, and compliance documentation.
• Support improvements to hiring and onboarding procedures to create a positive and efficient new-hire experience.

Client Intake Support

• Assist the intake team with processing new client inquiries and referrals.
• Communicate professionally with prospective clients and families regarding intake requirements and next steps.
• Collect, review, and organize required intake documents, insurance information, authorizations, and supporting records.
• Track intake progress and follow up on outstanding documentation.
• Coordinate with clinical, scheduling, and administrative teams to facilitate timely client onboarding.
• Maintain accurate and confidential client information.
• Assist with intake-related administrative tasks as needed.

Administrative & Operational Support

• Maintain organized recruitment, hiring, and onboarding trackers.
• Prepare regular recruitment and hiring status updates for the HR Generalist and leadership team.
• Assist in developing and updating job descriptions, recruitment materials, onboarding checklists, and administrative procedures.
• Support communication and coordination among HR, clinical leadership, scheduling, and operations.
• Identify opportunities to streamline recruitment and administrative workflows.
• Maintain accurate electronic records and documentation.
• Assist with special projects and other administrative responsibilities as assigned.

QualificationsRequired Qualifications

• Minimum of one year of experience in recruiting, staffing coordination, human resources, or administrative operations.
• Strong organizational skills with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Proficiency in Microsoft Office, Google Workspace, and online recruitment platforms.
• Comfortable conducting candidate outreach, phone screenings, and follow-up communications.
• Ability to maintain confidentiality when handling employee and client information.
• Strong interpersonal skills and a professional, positive attitude.
• Self-motivated, dependable, and capable of working independently with minimal supervision.
• Ability to adapt to changing priorities in a growing organization.
• Availability to work on-site Monday through Friday, with occasional weekend availability for recruitment or marketing events.

Preferred Qualifications

• Previous experience working in an ABA agency or behavioral healthcare organization.
• Familiarity with ABA staffing, scheduling, client intake, and employee onboarding processes.
• Experience recruiting Behavior Technicians, RBTs, BCBAs, or other healthcare professionals.
• Experience using Indeed, LinkedIn, applicant tracking systems, or other recruitment platforms.
• Familiarity with employee credentialing, background screening, and onboarding requirements.
• Experience with HRIS or electronic personnel management systems.
• Associate’s or bachelor’s degree in Human Resources, Business Administration, Psychology, Healthcare Administration, or a related field.
• Bilingual in English and Spanish is preferred.

Ideal Candidate

We are looking for someone who demonstrates the following qualities:

Proactive and Resourceful: Actively searches for qualified candidates, follows up consistently, and identifies creative recruitment opportunities rather than waiting for applicants to come in.

Highly Organized: Maintains accurate records, manages multiple hiring and onboarding processes, and ensures important details are not overlooked.

Strong Communicator: Communicates professionally, clearly, and promptly with applicants, employees, families, and internal teams.

Detail-Oriented: Carefully reviews documentation and ensures recruitment, onboarding, and intake processes are completed accurately.

Accountable and Dependable: Takes ownership of assigned responsibilities, meets deadlines, and consistently follows through.

Collaborative: Works effectively with the HR Generalist, clinical leadership, scheduling, and administrative teams.

Adaptable: Comfortable working in a growing agency where operational needs and priorities may change.

Compensation & Work Schedule

Pay: $21.00–$24.00 per hour, depending on experience and education.

Employment Type: Full-Time, Non-Exempt (Hourly)

Regular Schedule: Monday–Friday, 9:00 AM–5:00 PM.

Additional Availability: Occasional weekend attendance at job fairs, recruitment events, college career fairs, or company marketing activities may be required with advance notice. All compensable work hours will be paid in accordance with applicable California wage and hour laws.

Work Location: In-person at our Canoga Park office, with occasional off-site recruitment and community events.

Benefits: Details will be discussed during the hiring process.

Why Join Beyond Brighter Minds?

At Beyond Brighter Minds, we believe that building a strong and dedicated team is essential to delivering exceptional services to the families we support.

As our Talent Acquisition & Operations Coordinator, you will have the opportunity to contribute directly to our agency’s growth by helping us recruit, hire, and onboard professionals who make a meaningful difference in the lives of children and families.

We value teamwork, initiative, accountability, open communication, and continuous improvement.

If you are organized, motivated, enjoy connecting with people, and want to grow your career in a supportive and expanding ABA organization, we encourage you to apply.

Pay: $21.00 - $24.00 per hour

Expected hours: 40.0 per week

Education:

• Bachelor's (Preferred)

Experience:

• recruiting: 1 year (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Canoga Park, CA 91303 (Required)

Work Location: In person