Full Time- Construction Administrative Assistant

Construction Administrative Assistant

HZS Engineering & Construction Inc. — Full-Time

HZS Engineering & Construction Inc. is seeking an organized, dependable Construction Administrative Assistant to support our office operations and project teams. This position is ideal for someone who enjoys keeping records accurate, coordinating schedules, and managing multiple priorities in a busy construction and engineering office.

Responsibilities

• Assist with payroll preparation, timekeeping records, and California Department of Industrial Relations (DIR) paperwork and reporting.
• Create and maintain Excel spreadsheets to track project and office information.
• Perform accurate data entry and organize digital and paper records.
• Support project teams with document preparation, filing, scanning, and proofreading.
• Answer phone calls, take messages, and respond professionally to clients, vendors, and team members.
• Coordinate calendars, appointments, and meetings.
• Monitor office supplies and place orders as needed.
• Provide day-to-day administrative support and follow up on outstanding tasks.

Required Qualifications

• Experience working in a construction or engineering office.
• Proficiency in Microsoft Excel and Word.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Accurate typing and data entry skills.
• Ability to prioritize work, meet deadlines, and follow through on assignments.
• Professional judgment when handling confidential employee and business information.

Preferred Qualifications

• Previous experience in an administrative or office support role.
• Familiarity with payroll, certified payroll, or DIR reporting.

Position Details

• Employment: Full-time
• Location: Orange, CA

How to Apply

Apply through Indeed with your résumé. Please highlight any experience with construction administration, Excel, payroll, or DIR reporting.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Paid time off

Experience:

• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Orange, CA (Required)

Work Location: In person