Functional Affairs Specialist

Role Overview

We are looking for a highly organized and detail-oriented Functional Affairs Specialist to join our expanding team in Bali. This is a versatile role requiring proficiency in Indonesian labor laws, financial administration, and operational management. The ideal candidate will act as the key liaison between our local operations and our headquarters.

Key Responsibilities

• Corporate Affairs & Compliance: Manage company licenses, articles of association, and ensure all business information filings are up to date.
• Financial Administration: Coordinate with local accounting firms; manage operational expense documentation, cash flow (deposits/withdrawals), and prepare monthly revenue reports.
• HR Management: Oversee end-to-end HR functions, including local recruitment, payroll, labor contracts, and visa processing, while ensuring compliance with local labor regulations and fostering company culture.
• Administrative Operations: Manage company seals and qualifications, office procurement, and operational assets. Maintain and update comprehensive ledgers for contracts, archives, and asset management.
• Customer & Merchant Service: Organize and lead service operations for hotel merchants in the region. Act as the primary contact for customer complaints and communicate headquarters' strategies effectively. Manage cabinet rental revenue, follow up on payments, and conduct merchant reconciliations.
• Cross-Border Collaboration: Serve as the bilingual bridge between our China-based headquarters (Finance, Operations, and Business departments) and the local Indonesian team, ensuring seamless inter-departmental synergy.
• Ad-hoc Tasks: Handle other comprehensive regional tasks as assigned by management.

Requirements

• Location: Based in Bali, Indonesia.
• Language Skills: Proficient in Indonesian and Chinese (Mandarin); English proficiency is a strong advantage.
• Experience: Proven experience in dealing with local Indonesian corporate registration, tax filings, and HR management. Familiarity with local regulations is essential.
• Competencies: Excellent multitasking and data management skills. Highly meticulous, rigorous, and possess a strong sense of regulatory compliance.
• Professional Background: Experience in the Hotel, Tourism, or Chinese enterprises with overseas operations is highly preferred.
• Soft Skills: Strong communication and coordination abilities. Capable of independently managing relationships with external parties, including tax authorities, hotel partners, agents, and accounting firms.