Functional Office Receptionist

Employment Type: Full-time

Hours: Monday through Friday, 8 am to 5 pm

Job Summary: We are seeking a highly organized and professional Functional Office Receptionist to join our team. As a receptionist, you will be the first point of contact for our company, providing exceptional customer service to visitors and clients. You will play a crucial role in ensuring smooth office operations and creating a positive and welcoming atmosphere. This is an ON-SITE JOB!

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct phone calls, take messages, and handle inquiries promptly and efficiently.
• Maintain a clean and organized reception area, ensuring it is well-stocked with necessary supplies.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Provide general administrative and clerical support to various departments as needed.
• Maintain office security by following procedures, monitoring the visitor logbook, and issuing visitor badges.
• Assist with the preparation of documents, reports, and presentations.
• Coordinate travel arrangements and accommodations for employees and guests when necessary.
• Collaborate with other team members to ensure efficient office operations.
• Perform other related duties as assigned.

Qualifications:

• High school diploma or equivalent; additional certification in office administration or related field is a plus.
• Proven experience as a receptionist or in a similar role.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build rapport with diverse individuals.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information with integrity.
• Professional appearance and demeanor.
• Ability to work independently with minimal supervision and as part of a team.

How to Apply: Interested candidates are invited to submit their resume and cover letter to [email protected] or apply directly via Indeed. Please include "Functional Office Receptionist” in the subject line. We look forward to hearing from you!

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount

Application Question(s):

• Are you able to be on-site for the REQUIRED hours of Monday-Friday from 8am-5pm each week?

Experience:

• Customer service/front office: 1 year (Required)

Ability to Relocate:

• Indianapolis, IN 46260: Relocate before starting work (Required)

Work Location: In person