Functions Assistant

We’re Hiring: Functions Assistant – The Island, Elizabeth Quay

Are you an organised hospitality superstar with a knack for communication, attention to detail and keeping things running smoothly?

The Island at Elizabeth Quay is looking for a Functions Assistant to join our team and support our Functions Manager in delivering exceptional functions and events.

Located on the waterfront in the heart of Perth, The Island hosts everything from intimate celebrations and birthdays to large corporate events and full-venue activations. With the busy festive and summer season approaching, we’re looking for someone who is highly organised and genuinely loves making things happen behind the scenes.

About the role

This is predominantly an administration and coordination role, working closely with our Functions Manager to ensure every event is organised, communicated and delivered to a high standard.

You’ll be the kind of person who keeps on top of emails, notices the little details and can confidently communicate with clients and our internal teams.

While the focus is on functions administration, you’ll also need your RSA and be happy jumping onto the floor when things get busy. We’re a hands-on venue, so being able to step in, support service and help create a great guest experience is an important part of the role.

What you’ll be doing

• Assisting the Functions Manager with the end-to-end coordination of events
• Managing function enquiries, bookings, client communication and administration
• Keeping event details, run sheets and function information accurate and up to date
• Liaising with clients to confirm details and ensure expectations are met
• Communicating event requirements with our kitchen, bar and operations teams
• Assisting with event planning, set-up and pack-down
• Using booking and event management systems
• Supporting the Functions Manager with day-to-day administrative tasks
• Jumping onto the floor and supporting the team during busy functions when required
• Providing friendly, professional service to our guests
• Supporting general venue operations when needed

What we’re looking for

We’re looking for someone who is organised, reliable and an absolute communication superstar.

You’ll ideally have:

• Previous experience in hospitality, events, administration or a similar coordination role

• Excellent organisation and time-management skills

• Strong written and verbal communication

• Excellent attention to detail — you’ll be keeping track of lots of moving parts!

• Confidence communicating with clients and working across multiple teams

• Experience using Function Tracker and/or Now Book It is a huge bonus

• A current RSA is essential

• Australian working rights

• Flexibility to work evenings, weekends and public holidays when required

You don’t need to be a Functions Manager — we’re looking for someone who wants to support, learn and grow alongside an experienced Functions Manager.

Hours & availability

The intention is for this role to generally work Tuesday to Saturday, with flexibility required around events and venue requirements.

With our busy festive and summer season approaching, full-time hours are available inititally, for the right person.

Why work with us?

• Work at one of Perth’s most iconic waterfront venues
• Be part of a passionate and supportive team
• Get involved in a huge variety of events and functions
• No two days are the same
• Develop your events, administration and hospitality skills
• Plenty of opportunity to grow with the venue

Sound like you?

If you’re organised, switched-on, great with people and love making sure all the details are taken care of, we’d love to hear from you.

Apply now and join The Island team!