Functions Coordinator

Functions Coordinator
Turn great events into unforgettable experiences at Keppel Bay Sailing Club

Do you love bringing people together, creating memorable events, and seeing months of planning come to life?

Keppel Bay Sailing Club is on the lookout for an energetic, organised, and people-focused Functions Coordinator to join our team. From stunning waterfront weddings and corporate events to community celebrations and club functions, no two days are the same.

If you're the type of person who thrives on juggling multiple tasks, building relationships, and making magic happen behind the scenes, we'd love to hear from you.

Why you'll love working with us

-        Work at one of Central Queensland's most iconic waterfront venues

-        Coordinate a diverse range of events including weddings, corporate functions, private celebrations, and club events

-        Be part of a supportive and passionate hospitality team

-        Enjoy a positive workplace culture where your ideas are valued

-        Opportunity to grow and make a real impact on our functions business

About the Role

As our Functions Coordinator, you'll be the driving force behind every event, ensuring a seamless experience from the first enquiry through to the final farewell.

You'll work closely with clients, suppliers, management, kitchen, bar and operational teams to deliver exceptional experiences that exceed expectations.

What You'll Be Doing
Event Planning & Coordination

• Managing function enquiries, site inspections and client consultations
• Preparing quotes, contracts and event confirmations
• Creating detailed run sheets and function briefs
• Coordinating event logistics including room setups, AV requirements, décor and staffing
• Acting as the key point of contact for clients before, during and after events
• Ensuring every function runs smoothly and professionally
• Supporting service recovery and post-event feedback processes

Operations & Team Coordination

• Working closely with the Venue Manager, Head Chef and Group Operations Manager
• Coordinating event staff during setup, service and pack down
• Ensuring compliance with RSA, food safety and WHS requirements
• Leading by example and maintaining exceptional service standards

Administration & Financial Management

• Managing bookings, contracts and event records
• Coordinating invoicing, payments and reconciliations
• Monitoring event profitability and budgets
• Assisting with promotional campaigns and function marketing initiatives

What we are looking for:

✅ Highly organised and detail-oriented

✅ A confident communicator with exceptional customer service skills

✅ Professional, positive and approachable

✅ Calm under pressure and able to think on their feet

✅ Proactive, self-motivated and solutions-focused

✅ Comfortable managing multiple events and deadlines

✅ Passionate about delivering memorable guest experiences

What You'll Bring

Essential Requirements

• Current RSA Certificate
• Food Safety Certificate
• Current First Aid Certificate
• Blue Card
• Certificate IV in Hospitality, Events, or a related field
• Minimum 2 years' experience in event or function coordination
• Previous leadership or supervisory experience

Bonus Points For

• Experience in a club, hospitality or events environment
• Experience with event booking system experience
• Budgeting and event profitability experience
• Knowledge of community engagement and membership-based organisations

Ready to Join the Crew?

If you're passionate about people, events, hospitality, and creating experiences that guests remember long after the event is over, we want to hear from you.

Apply now and help create unforgettable moments!