Functions Coordinator

About Us

Perth Racing (the trading name of the Western Australian Turf Club) is the premier thoroughbred racing club in WA, operating both Ascot and Belmont Park racecourses. As a multi-faceted racing, entertainment and event business, we stage more than 90 race meetings per year, including Melbourne Cup Day at Ascot, Perth Cup, the Pinnacles series and The Quokka.

The role

Perth Racing is seeking a Functions Coordinator who will be responsible for the sales and delivery of non-race-day events. This position will play a vital role in creating memorable experiences for our guests, customers and stakeholders.

Reporting to the Events and Sponsorship Manager, the Functions Coordinator will also work closely with the wider Events and Operations team.

Don't miss this opportunity to help drive one of Perth's iconic sport and entertainment brands while being at the forefront of customer experience. This opportunity would ideally suit someone with demonstrated experience in organising events, workshops and functions, along with a high level of organisational skills.

This is a full-time, Monday to Friday, position which will include work on selected weekends where events are held, for which time off in lieu will be offered.

If you are looking to join a dynamic, fast paced and customer focused organisation, this is the role for you!

Responsibilities

We are seeking a highly motivated individual who will be responsible for the following:

• Respond promptly to event enquiries and convert leads into confirmed bookings

• Conduct site visits and client meetings to showcase Perth Racing's venues and services

• Prepare event proposals, quotations and contracts with Events and Sponsorship Manager

• Plan, co-ordinate and manage the execution of non-race day events and bookings

• Proactively seek new business opportunities to grow non-race day event revenue

• Represent Perth Racing at networking events, trade shows and industry functions where required

• Maintain accurate records within the CRM and event management systems

• Conduct post-event evaluations and obtain client feedback

• Invoicing and EOM procedures as directed by Senior Events Executive/ Events and Sponsorship Manager

• Assist with Raceday tasks and general office management duties as required

About you

You’re an experienced Functions/ Events Coordinator with a degree or diploma in Events, Business or a related field. You have demonstrated proficiency in event management. You have experience working in a fast-paced sporting, hotel or hospitality environment and can collaborate across functional departments.

Why Perth Racing?

Perth Racing is a vibrant and highly supportive organisation with a proud history and an exciting future. We offer a diverse working environment, an inclusive culture and significant opportunity for professional growth and development.

We offer free on-site car parking, salary packaging, complimentary admission tickets for race day events and other employee discounts.

Apply now

Applications should be addressed to the Events & Sponsorship Manager - please include a CV and cover letter outlining why you feel you’d be the ideal candidate for this role.

If you are shortlisted, you will be contacted by telephone by our People & Culture team. We would like to thank all other applicants for their interest in Perth Racing.

Only candidates with current and valid working rights for Australia will be considered. Direct applications only - at this time we will not be considering candidates from recruitment agencies.