Fund Administration - Assistant Manager / Senior Executive

Overall Job Responsibility

As part of the Governance & Service Excellence Division, you will work with Social Service Agencies (SSAs), government agencies, and funders to manage and disburse funds supporting disability programmes and services, ensuring they continue to meet the evolving needs of persons with disabilities and their caregivers.

We are seeking a proactive and detail-oriented individual with strong problem-solving and multi-tasking abilities to join our Fund Administration Team as Assistant Manager/Senior Executive.

In this role, you will be responsible for the planning, administration, evaluation, and monitoring of funding grants and schemes to SSAs and partners. Your work will ensure timely disbursements, accurate data management, and compliance with policies and standard operating procedures (SOPs). You will engage stakeholders, assess funding applications, track programme outcomes, and contribute to process improvements. This role is key to ensuring funding operations are efficient, transparent, and aligned with our mission to strengthen the social service sector.

Duties and Responsibilities

• Fund Management
• Prepare and seek approval for fund budget and disbursement, request fund downloads, monitor and report utilisation, oversee annual audit of fund as well as prepare and execute agreement with partners.
• Grant Disbursement & Processing
• Administer and process funding disbursements in accordance with approved funding agreements.
• Ensure funding transactions are processed accurately and within stipulated timelines.
• Maintain and update grant disbursement records in internal tracking system.
• Ensure reconciliation of disbursements with records in internal tracking system.
• Programme Management
• Oversee all funding matters and policies pertaining to specific programme types. This includes evaluating funding applications, managing funding appeals, reviewing of funding models as well as budgeting and disbursement for the various programme types.
• Maintain accurate records of grant applications, approvals, disbursements, and performance outcomes.
• Prepare and execute agreements with SSAs.
• Operational Compliance and Governance
• Ensure funding operations comply with government policies, audit requirements, and internal SOPs.
• Prepare and submit timely reports according to funders’ reporting requirements.
• Support internal and external audits and respond to audit queries on disbursement procedures and records.
• Perform routine checks to ensure data accuracy and procedural compliance.
• Digitalisation& Data Management
• Identify and recommend process improvements to enhance operational efficiency and accuracy.
• Participate in projects to automate or digitalise funding processes.
• Support UAT (user acceptance testing) for system upgrades or new tools.
• Work with IT or system vendors to resolve system issues or improve operational workflows.
• Assist in data entry, extraction, and report generation for operational dashboards and senior management reporting.
• Stakeholder Support
• Provide operational support to internal teams and external partners (e.g. SSAs) on disbursement timelines, documentation requirements, and any funding-related queries.
• Undertake any special project as assigned by Reporting Officer

Qualifications, Knowledge And Experience

• Degree in Accountancy / Finance / Business and other quantitative fields.
• Minimum 2 to 3 years of relevant experience in grant administration, finance operations or public sector processes.
• Fresh graduates with a strong interest and aptitude in grant administration are welcome to apply.
• Meticulous and numerically inclined.
• Strong critical thinking, problem-solving and project management skills.
• Good written and verbal communication skills.
• Good interpersonal skills and able to engage and communicate with internal and external stakeholders.
• Ability to manage high volumes of transactions and documentation.
• Highly adaptable, able to work independently and multi-task in a dynamic environment as well as function as a team player.
• Proficient in Microsoft Excel and other Microsoft Office tools.

Additional Information

Send your resume to us by clicking the “Drop your resume / Apply” button now, or you can also email us at [email protected]

Please State In Your Detailed Resume Your

• Current and expected salaries and annual package
• Reason for leaving current employment (if applicable)

We regret that only shortlisted candidates will be informed.