Fund Compliance Advisor

Our fund hosting service is growing, with new funds launching and more investment managers joining us. We’re adding a Fund Compliance Advisor to our Wellington team to keep compliance, reporting and launches running smoothly as we scale.

About Adminis

Adminis provides investment administration and custody services delivered by a dynamic and experienced team using a state-of-the-art investment accounting and administration platform.

Adminis is an innovative and growing company keen to lead a step-change in the quality, efficiency, and sophistication of the financial services industry in New Zealand.   

Key Responsibilities

The Fund Compliance Advisor is responsible for…

• Maintaining compliance with licensing conditions
• Maintaining the product compliance calendar, ensuring adherence to all regulatory reporting requirements.
• Developing policies, processes and controls to support fund hosting activities, licensing conditions and new product requirements where required
• Leading due diligence activities on providers and coordinating provision of due diligence information requested of Adminis
• Contributing to documents for agreement with prospective Investment Managers and other parties where required
• Assisting in preparing drafts of offer documents, other documents and assessments for review and agreement by Investment Committee or Supervisors
• Supporting new fund launches and changes to existing funds, including updating disclosure documents, registers and the compliance calendar
• Maintaining existing product disclosure materials, including identifying updates required when a PDS or other related documents need to be amended and updating the Disclose register.
• Monitoring and reviewing reports and certifications from providers including Investment Managers, sub-custodians and Adminis for registry and custody services where applicable
• Supporting regular reviews with Investment Managers and providers, monitoring performance against agreed obligations and following up issues
• Conducting compliance control process reviews and monitoring when required
• Reviewing and assessing product and marketing material for compliance with internal and regulatory requirements
• Preparing reports for internal committees, including the Investment Committee and relevant Board Committees
• Ensuring reports are prepared and sent to the Trustee or Supervisor of Funds issued by Adminis as needed, such as monthly reports and quarterly certificates
• Completing assessments and reports required by the FMCA (Financial Markets Conduct Act) or other regulatory requirements, including the ability of Funds issued by Adminis to meet ongoing regulatory requirements
• Assisting in the preparation of regulatory reporting documentation
• Engaging with the Trustee/Supervisor and service providers on reporting and compliance matters
• Preparing documents and forms to support investor applications and withdrawals, and working with product and technology teams to embed requirements into systems
• Supporting the review and processing of applications for investment in funds, including investor due diligence, when required, and escalating exception matters
• Supporting the management of investor and applicant queries and ongoing servicing requests
• Responding to compliance queries from Trustee/Supervisors, registry providers, custodians and other service providers

Key Relationships

• Reports to the Head of Compliance
• Prepares reports for oversight committees such as the Investment Committee
• Works closely with the wider fund hosting and Compliance team, Head of Operations & Custodial Services, and Investment Committee members
• Interacts with investment managers, regulators, brokers, Trustees/ Supervisors, sub custodians and other administrators
• Collaborates with wider Adminis team

This role would suit someone with a keen interest in and understanding of managed investment products, systems and processes, who enjoys a mix of ongoing compliance and new fund launches.

Qualifications, skills & experience

• Experience within the financial services industry in New Zealand, preferably in funds management
• A good understanding of financial services and investment management systems and processes.
• Working knowledge of the Financial Markets Conduct Act and managed fund regulatory obligations
• A relevant tertiary or post tertiary qualification
• Experience in a risk or compliance role
• Experience supporting the development and implementation of risk and compliance initiatives
• Strong attention to detail and proofreading skills.
• Strong organisation and ability to meet fixed regulatory deadlines
• Clear written and verbal communication, with confidence leading engagements with Investment Managers, providers and the Trustee/Supervisor
• Knowledge of compliance assurance.
• Self-motivated and able to work independently.
• Willingness to learn.
• Keen eye for process improvement.

For more information about this role please contact us via this ad.