Fundraising Coordinator

POSITION SUMMARY:

The Fundraising Coordinator supporting Special Events plays a vital role within the development team at

Ronald McDonald House Central PA. This position will work with and be supervised by the Special

Events Manager to ensure the success of all event fundraising efforts that directly support our mission to

keep families together while their child receives medical care.

This position requires a self-motivated, proactive professional who will manage our event sponsorship

pipeline. While the Fundraising Coordinator will receive guidance from the Special Events Manager, they

should be comfortable managing outreach independently while adhering to internal processes, record-

keeping, and event guidelines.

A successful candidate will possess exceptional organizational skills, including database experience, strong

initiative, and compassionate demeanor.

JOB RESPONSIBILITIES:

Sponsorship Development, Outreach & Stewardship:

• Cultivate, solicit, and steward sponsors for all Ronald McDonald House Central PA signature events

(typically four or five events each year)

• Initiate outreach to current and prospective sponsors including email, phone, online meetings, or in-

person visits

• Draft sponsorship requests, follow-up communication, and maintain updated sponsorship database

• Regularly attend networking and community events to develop new connections and increase

visibility

• Assist the development team’s fundraising efforts by working with the Corporate Engagement

Coordinator to determine the best fit for our sponsors within the Ronald McDonald House Central PA

organization

• Research local Central Pennsylvania businesses and philanthropic individuals to build a pipeline of

prospects for future event sponsorships and event engagement

• Stay up-to-date on best fundraising practices through professional development seminars, webinars, etc.

• Additional outreach and Ronald McDonald House Central PA engagement activities as assigned

Sponsorship Data Management:

• Track sponsorships, payments, and benefits using Excel, GiveSmart, and related platforms

Enter, update, and maintain sponsor lists for use and presentation to event and development

committees

• Assist the Special Events Manager with maintaining meticulous and organized electronic and physical

files for all event and stewardship documents, including signed contracts, auction donation forms, and

correspondence

• Manage event mailings, communication, and post-event thank-you acknowledgments and surveys to

gauge overall attendee and sponsor experience

Event Support:

• Assist with pre-event preparation including checking sponsor details on signage, giveaways, printed

materials, silent auction items, name badges, and sponsor recognition items as necessary

• As directed, provide on-site event support including, but not limited to, setup and tear-down, as well as

other event responsibilities

• Contribute to greeting sponsors and attendees, introducing them to other groups to enhance their

networking experience and cultivate new relationships for Ronald McDonald House Central PA at the

events

• Attend event committee meetings and provide updates on sponsorships, potential sponsorship

opportunities, and determine committee member support regarding sponsorships

• Complete additional event support tasks as assigned by the Special Events Manager

WORK ENVIRONMENT:

We seek qualified, enthusiastic candidates with a variety of backgrounds and professional experiences

to broaden our team. At all levels, everyone gets involved and pitches in to get the work done.

Teamwork is what we are made of! We operate in a professional environment with a servant leadership

attitude.

Most work will take place in a professional office setting. Local travel is required to attend networking

events, sponsor meetings, and off-site event venues. Employees may be required to lift event materials

up to 30 pounds, assist with physical event setup/clean-up, and work occasional evenings or weekends

as required by the event schedule. Work at fundraising events may be indoors or outdoors and in

possible hot, cold, or inclement weather.

QUALIFICATIONS:

• Passion for the Ronald McDonald House mission and a sincere desire to support the families we

serve

• Commitment to working as part of a team

• Demonstrate respect for colleagues, sponsors, volunteers, and guest families

• High level of professionalism, discretion, and confidentiality required

• Ability to work independently, multi-task, and maintain accuracy

• Detail-oriented with ability to follow verbal and written instructions closely

• Excellent networking and relationship-building skills, including a demonstrated ability to ask for

and obtain financial support

• High coachability and eagerness to learn; possesses a strong desire to master our fundraising

systems, take direction, and continuously refine outreach strategies based on team feedback

• Proficient in Excel, Microsoft Office Suite, Google Workspace

• Polished professional communication skills including written, phone, and in-person

correspondence

• Clean PA State Police, PA ChildLine, and FBI fingerprinting clearances required

• Valid driver’s license, reliable transportation, and cellular phone are required

EDUCATION & EXPERIENCE:

• High school diploma required; associate or bachelor’s degree in business, fundraising, non-profit

management, or related field preferred

• 2-3 years of professional experience in fundraising, sales, or community engagement

• Prior nonprofit or sponsorship experience – specifically soliciting corporate sponsorships

strongly preferred