GA / Administration Supervisor

We are looking for an experienced GA / Administration Supervisor to oversee factory administrative operations and ensure a safe, clean, efficient, and well-maintained workplace.

This role is ideal for a hands-on GA professional with strong experience in manufacturing, facility management, vendor management, and administrative operations.

Key Responsibilities

• Oversee day-to-day General Affairs and factory administrative operations, ensuring policies and procedures are effectively implemented.

• Manage office supplies, transportation, canteen services, front desk/reception, and other administrative support services.

• Supervise Cleaning Service (CS), Security, and other outsourced service providers, including service quality, compliance, and performance.

• Manage building facilities, maintenance, repairs, landscaping, cleanliness, and waste management.

• Manage company dormitories, rental houses, and expatriate accommodation, including utilities, maintenance, cleanliness, and occupant support.

• Coordinate business visa and administrative requirements for expatriate employees.

• Manage administrative vendors and contractors, ensuring service quality, compliance, cost efficiency, and timely execution.

• Maintain administrative fixed assets, registration, inventory, and related records.

• Monitor and control GA/administrative expenses, identify cost-saving opportunities, and improve operational efficiency.

• Lead and develop the GA/Admin team, including work allocation, performance monitoring, and continuous improvement.

• Coordinate closely with Production, PMC, Equipment, Process Engineering, Quality, Finance, HR, and other departments to ensure smooth factory operations.

• Prepare regular GA/Admin reports, operational updates, and improvement initiatives for management.

Requirements

• Bachelor’s degree in Business Administration, Management, Facility Management, or a related field.

• Minimum 5 years of relevant experience in General Affairs, Administration, Facility Management, or similar roles, with at least 1 year of experience in a manufacturing/factory environment.

• Proven experience in facility management, vendor management, outsourced manpower management, and workplace services.

• Strong leadership, coordination, problem-solving, and negotiation skills.

• Good understanding of administrative cost control, asset management, and operational efficiency.

• English proficiency is mandatory, both written and spoken, especially for coordination with expatriate employees and international stakeholders.

• Mandarin proficiency is an advantage.

• Proficient in Microsoft Office and comfortable with administrative reporting and data management.

• Able to work independently, manage multiple priorities, and operate effectively in a fast-paced manufacturing environment.

• Strong ownership, attention to detail, and a hands-on approach to solving operational issues.

We Especially Value Candidates Who Have

• Experience managing factory GA operations, rather than purely office administration.

• Experience handling dormitories, rental houses, expatriate accommodation, facilities, utilities, and maintenance.

• Experience managing CS, Security, contractors, and other GA vendors.

• Experience in cost control and GA operational improvement.

• Experience leading a small-to-medium sized administrative/GA team.

• Mandarin-speaking ability is a strong advantage.

Work Location: Singosari, Malang – East Java

If you are an experienced GA professional who enjoys managing people, facilities, vendors, and day-to-day factory operations, we would like to hear from you!