GA Officer (Receptionist) Sub-Contract

Receptionist (Sub-Contract) 1 year contract

Responsibilities:

• Reception and Visitor Management

• Welcome and assist visitors in a professional and courteous manner.

• Manage visitor registration, access cards, and access control procedures.

• Direct visitors to meeting rooms and coordinate with hosts regarding visitor arrivals.

• Handle visitor inquiries and provide general information about company facilities and services.

• Arrange refreshments, parking validation, and other visitor-related support as required.

• Meeting Room Coordination

• Coordinate meeting room reservations and ensure rooms are prepared according to requirements.

• Arrange room layouts, seating, refreshments, and meeting materials.

• Ensure meeting equipment and facilities are ready for use.

• Maintain meeting rooms and refreshment areas in a clean, organized, and professional condition.

• Coordinate post-meeting clean-up and disposal of used items and materials.

• Administrative Support

• Manage incoming and outgoing mail, courier services, and document distribution.

• Provide administrative and on-site support for meetings, training sessions, seminars, and company events.

• Coordinate food and beverage arrangements for company activities and events.

• Support general office administration, facility-related tasks, and special projects as assigned.

• Assist with company activities and other duties requested by supervisors.

Qualifications and skills:

• High vocational certificate or graduated bachelor’s degree in related field.
• Good command of English, with the ability to communicate effectively.
• Experience in a receptionist, front office, customer service, or administrative support role.
• Professional appearance, positive attitude, and excellent interpersonal skills.
• Strong organizational skills with the ability to prioritize tasks, manage multiple assignments, and meet deadlines.
• Service-minded with strong attention to detail and problem-solving abilities
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.