GA Specialist

Key Responsibilities

PR Administration (end-to-end process)

• Handle PR (Purchase Requisition) processes, including PR for travel, general needs, utilities, and advance payments.
• Ensure accuracy and completeness of PR documentation before submission.

Invoice Review & Processing

• Verify invoices from vendors against PR, PO, and supporting documents.
• Coordinate with the procurement and finance teams to ensure timely payments.

Document Control & Reporting

• Maintain and update PR logbook to track all purchase requisitions.
• Ensure proper filing and document control for all GA-related records.
• Prepare weekly reports on PR status, expenses, and other related activities.

Petty Cash Administration

• Manage and track petty cash transactions for GA-related expenses.
• Ensure proper documentation and reconciliation of petty cash.

Travel Administration (end-to-end process)

• Arrange flight tickets and hotel accommodations for employee business trips.
• Ensure compliance with company travel policies and budget constraints.
• Coordinate with employees, vendors, and travel agencies for smooth travel arrangements.

Cross-Department Coordination

• Work closely with the Procurement Team for purchase order (PO) processing.
• Liaise with the Finance Team for payment processing and budget monitoring.
• Communicate with vendors and service providers to ensure timely service delivery.

Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, or a related field.
• Minimum 2-3 years of experience in General Affairs, Administration, Finance, or Procurement.
• Strong knowledge of PR, PO, and invoice processing.
• Detail-oriented and highly organized in handling documentation.
• Proficiency in Microsoft Excel, Word, and ERP systems.
• Strong coordination and communication skills.
• Ability to work under tight deadlines and manage multiple tasks.
• Familiarity with travel and expense policies is an advantage.