Gateway Admin

What you'll be doing

• Vendor Coordination: Liaise with suppliers to manage quotations for on-site repairs and purchases, tracking documentation and ensuring timely processing.
• Administrative Support: Assist with scheduling, documentation, and communication of operational tasks, ensuring smooth workflow across the team.
• Report Management: Organize and review daily, weekly, and monthly reports from maintenance and electrical staff, ensuring timely submissions and proper record-keeping.
• Inventory Documentation: Maintain accurate records of inventory levels and purchases, and assist with the monthly inventory count and procurement paperwork.
• Site and Cleanliness Checks: Conduct regular site inspections to maintain organization, cleanliness, and safety, documenting findings for record-keeping and further action.
• Internal Coordination: Act as a central point of contact for facility-related requests, submitting formal requests to headquarters and ensuring prompt follow-up.
• Task Documentation and Planning: Support weekly planning and tracking of administrative and operational tasks, helping the team meet deadlines and goals.

What we're looking for

• Minimum SPM qualification or equivalent (fresh graduates are welcome).
• Prior experience in administrative or logistics roles is an advantage but not required.
• Basic proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to compile, check, and organize reports accurately.
• Responsible, proactive, and able to work independently with minimal supervision.