GeM Executive

Company: Sri Shakti Solutions , Location: Sambalpur, Odisha
Department: Tender & Government Business
Employment Type: Full-Time
Experience: 2–5 Years in GeM / Government Tendering / E-Procurement

About the Role

looking for a responsible and result-oriented GeM & Tender Executive to manage end-to-end GeM operations, government tenders, e-procurement activities, bid submissions, documentation, and post-award coordination.

The candidate will be responsible for identifying suitable opportunities, preparing technically and commercially compliant bids, coordinating with internal departments, and ensuring timely submission of all tender-related documents.

Key Responsibilities

1. GeM Portal Management

• Search and identify relevant GeM bids, tenders, and procurement opportunities.
• Monitor GeM regularly for new bids related to furniture, prefab structures, porta cabins, fabrication, school furniture and other company products/services.
• Study GeM bid documents, specifications, eligibility criteria, ATC/STC and BOQ requirements.
• Prepare and submit GeM bids within the prescribed deadline.
• Handle GeM product catalogue creation, modification and product listing.
• Manage OEM / Seller / Brand-related documentation wherever applicable.
• Handle GeM clarification, representation, buyer queries and bid-related correspondence.
• Track bid status, technical evaluation, financial opening, RA and order placement.

2. Government Tender Management

• Search and monitor tenders from GeM, CPPP, State Government portals, PSU portals and other e-procurement platforms.
• Download and thoroughly study NIT, tender documents, BOQ, technical specifications, eligibility criteria and commercial conditions.
• Prepare tender checklists and ensure complete compliance before submission.
• Identify EMD, tender fee, performance security, turnover, experience and other eligibility requirements.
• Coordinate with the management for final approval of tender participation and pricing.

3. Bid Documentation

• Prepare and compile:
• Technical Bid
• Financial Bid / BOQ
• EMD / Bid Security documents
• Make in India declarations
• MSME / Startup declarations
• Local Content declarations
• OEM authorization
• Experience certificates
• Turnover documents
• GST, PAN, Udyam and company documents
• Affidavits, undertakings and compliance statements
• Integrity Pact and other tender-specific documents
• Maintain a systematic database of all company documents required for tenders.
• Ensure all documents are properly signed, stamped and uploaded in the required format.

4. Tender Analysis & Compliance

• Prepare detailed Tender Compliance Sheets against technical specifications.
• Compare company capabilities with tender eligibility requirements.
• Identify deviations, risks and missing documents before bid submission.
• Coordinate with the production/design team for technical specifications, drawings, catalogues, BOM and product details.
• Prepare technical queries and clarification requests wherever required.

5. Commercial & Pricing Coordination

• Coordinate with management/accounts/purchase/production teams for preparation of competitive pricing.
• Prepare comparative statements and costing sheets.
• Verify GST, freight, installation, warranty, transportation and other commercial requirements.
• Ensure BOQ rates and quantities are correctly entered before final submission.
• Maintain records of quoted prices and previous tender rates for future reference.

6. Post-Bid & Order Management

• Track technical evaluation and financial evaluation.
• Monitor tender results, RA participation and L1/L2 status.
• Respond to buyer clarification requests.
• Coordinate documentation after successful award.
• Assist in preparation of Performance Bank Guarantee, contract documents, acceptance letters and invoices.
• Coordinate with dispatch, accounts and project teams for timely execution after receipt of Purchase Order / Work Order.
• Track delivery schedules, inspection, installation, completion certificates and payment documentation.

7. Tender MIS & Reporting

• Maintain daily/weekly tender reports.
• Maintain database of:
• Bids participated
• Bid value
• Submission date
• Tender status
• L1/L2 position
• Orders received
• Pending documents
• EMD/PBG status
• Payment status
• Provide regular tender pipeline reports to management.

Required Skills

• Good knowledge of GeM Portal and Government e-Procurement
• Strong understanding of tender documents and BOQ
• Excellent MS Excel and MS Word skills
• Good drafting and documentation skills
• Ability to prepare compliance statements and undertakings
• Good knowledge of GST, MSME, Startup, Make in India and local content requirements
• Ability to understand technical specifications and drawings
• Strong attention to detail
• Good communication and coordination skills
• Ability to work under strict tender deadlines

Educational Qualification

Minimum: Graduate in any discipline.

Preferred:

• B.Com / BBA / MBA / B.Tech / Diploma
• Certification or practical experience in GeM / Government Tendering will be an advantage.

Experience

2–5 years of relevant experience in:

• GeM tendering
• Government procurement
• PSU tenders
• E-procurement portals
• Tender documentation
• Bid management

Candidates with strong practical GeM experience may be considered even without a specialized qualification.

Preferred Candidate Profile

The ideal candidate should be:

• Experienced in handling complete tender processes independently.
• Comfortable working with large tender documents and technical specifications.
• Highly organized and deadline-oriented.
• Proficient in Excel and documentation.
• Capable of coordinating with management, accounts, production and technical teams.
• Familiar with PSU / Government procurement procedures.
• Willing to take ownership of tender submissions from opportunity identification to order execution.

Key Performance Indicators (KPIs)

• Number of relevant tenders identified
• Timely bid submissions
• Technical bid compliance
• Number/value of successful orders
• Tender documentation accuracy
• GeM catalogue/product management
• Reduction in bid submission errors
• Timely response to buyer queries
• Post-order documentation and coordination

Salary

₹20,000 – ₹35,000 per month, depending on experience, GeM knowledge and performance.

Incentive: Performance-based incentives may be provided for successful tender/order acquisition.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person