GeM Executive

Job Title: GeM Executive

Job Summary

We are looking for a detail-oriented and proactive GeM Executive to manage end-to-end operations on the Government e-Marketplace (GeM) portal. The candidate will be responsible for vendor registration, product catalogue management, bid and tender processing, reverse auctions, order execution, documentation, and payment follow-ups with government departments.

Key Responsibilities

• Manage vendor registration, profile updates, and account maintenance on the GeM portal.
• Create, upload, and maintain product/service catalogues, including specifications, pricing, and supporting documents.
• Identify and monitor relevant GeM bids, tenders, reverse auctions, and government procurement opportunities.
• Prepare, review, and submit bids, quotations, and tender documents within specified deadlines.
• Ensure compliance with GeM guidelines, government procurement policies, and tender requirements.
• Coordinate with internal departments for pricing, technical specifications, approvals, and required documentation.
• Handle purchase orders, order acceptance, delivery schedules, invoicing, and payment follow-ups.
• Coordinate with logistics, accounts, and operations teams to ensure timely order fulfilment.
• Respond to government buyers' queries and resolve order-related and documentation issues.
• Maintain records of bids, tenders, purchase orders, invoices, payments, and related documents.
• Prepare periodic MIS reports on bid status, order execution, and payment realization.
• Stay updated on GeM portal procedures, policies, and government procurement guidelines.

Required Skills and Qualifications

• Graduate in any discipline; Commerce, Business Administration, or a related field is preferred.
• Min 2 Year to 4 years of relevant experience in GeM portal operations, government tendering, or e-procurement.
• Practical knowledge of GeM vendor registration, catalogue management, bid submission, and order processing.
• Familiarity with tender documentation, compliance requirements, and government procurement procedures.
• Proficiency in MS Excel, MS Word, email communication, and documentation management.
• Strong coordination, communication, organizational, and time-management skills.
• Ability to manage multiple bids, documentation requirements, and deadlines accurately.

Preferred Skills

• Hands-on experience with GeM bids, reverse auctions, and government purchase orders.
• Knowledge of EMD, bid security, performance security, and other tender-related requirements, where applicable.
• Experience in invoice submission, order fulfilment, and payment follow-ups with government departments.
• Familiarity with product specifications, OEM authorization, and applicable certifications.

Key Performance Indicators (KPIs)

• Timely and accurate submission of bids and tenders.
• Identification and submission of relevant procurement opportunities.
• Accuracy and completeness of product listings and tender documentation.
• Successful order conversion and execution.
• Timely delivery, invoicing, and payment follow-ups.
• Compliance with GeM requirements and tender deadlines.