General Accountant – AP/AR

About Us

We are an established, 20-year-old group of companies specializing in nationwide importation, distribution, and retail. As we continue to expand our footprint with multiple offices, diverse product lines, and dynamic retail concepts, we are actively looking for driven and highly skilled professionals to help execute our strategic growth plans.

Join our vibrant team of young professionals and take on exciting challenges that will stretch your capabilities, accelerate your career, and foster personal growth.

Be part of our ongoing success story!

PPosition Title: General Accountant for AP & AR

Location: Manila (Makati Office)

Reports To: Accounting & Finance Head / Assistant Accounting Manager

Position Level: Level II — Officer

1. Executive Summary & Core Purpose
The General Accountant for AP & AR serves as the primary operational anchor for financial reporting, accounts payable (AP), accounts receivable (AR), cash flow integrity, tax compliance, and general ledger controls across the Easting Inc. group of companies (including Sommelier Selection Inc., My Sommelier Inc., and Easting Ltd.).

Positioned as a Level II Officer, this role bridges strategic department goals with day-to-day transaction processing. The primary objective is to maintain absolute financial data integrity within the ERP (Odoo), enforce internal controls, manage vendor and customer balances, execute statutory tax compliance, and provide accurate financial reporting to support executive decision-making.

2. Governance, Reporting Structure & Organizational Alignment

• Reporting & Supervision: Reports directly to the Accounting & Finance Head / Assistant Accounting Manager. Exercises supervisory check-and-balance over daily AP/AR entries, credit & collection operations, and banking logistics.
• Cross-Functional Coordination: Coordinates with all operating departments across the Easting Inc. group (Sales, Marketing, Logistics, Operations, Admin) to ensure smooth ERP workflow compliance.
• Executive & Audit Alignment: Serves as a key resource person for external auditors, BIR inspections, and the Executive Committee / Corporate Planning Committee as assigned.

3. Key Responsibilities & Functional Allocations
A. Financial Reporting, Month-End Closing & General Ledger (30%)

• Financial Statements & Schedules: Prepare accurate Profit & Loss Statements, Balance Sheets, Intercompany Reconciliations, and Segment-level P&L reports by the 10th of each month. Prepare year-end financial statements by January 20.
• General Ledger & Sub-Ledger Control: Maintain and reconcile the General Ledger (GL) against Accounts Payable (AP) and Accounts Receivable (AR) Subsidiary Ledgers (SL) monthly.
• Journal Entries & Reconciliations: Post month-end journal entries, bank reconciliations, prepaid expense amortizations, depreciation schedules, and accrual adjustments.
• Intercompany & Shareholder Reconciliation: Reconcile intercompany trade and non-trade invoicing, shared operational expenses, and shareholder advances across group entities.

B. Accounts Payable (AP) & Disbursements Governance (25%)

• Vendor Bill & Invoice Audit: Review, verify, and approve journal entries for vendor bills, petty cash liquidations, work tools, and employee cash advances prior to ERP posting.
• 3-Way Matching & Contracts: Match supplier invoices against purchase orders and Goods Received Notes (GRN); verify contractor contracts against Job Completion Reports before disbursement.
• Vendor Statement Reconciliations: Reconcile monthly vendor Statements of Account (SOA) against system balances to resolve discrepancies.
• Disbursement & Payment Processing: Ensure foreign and local supplier payments (including Petnet/wire transfers) align with agreed payment terms and authorization matrices.

C. Accounts Receivable (AR), Credit & Collection & Cash Inflow (20%)

• Invoice Verification & Payment Application: Verify and post customer sales invoices; ensure incoming payments are accurately applied against customer accounts.
• Aging & Collection Oversight: Monitor AR aging reports, direct follow-ups on overdue balances, investigate payment disputes, and supervise credit memo/return requests.
• Banking & Cash Control: Direct daily banking actions (POS/credit card settlements, check deposits, wire transfers), secure replacement for returned/bounced checks, and eliminate unidentified deposits.
• Customer Master Data & Credit Terms: Maintain customer master data, enforce credit terms, monitor 2307 Creditable Withholding Tax (CWT) certificate collections from clients, and safeguard cash inflows.

D. Government Tax Compliance, Statutory Filings & Audit (15%)

• BIR Tax Filings & Returns: Prepare, validate, and e-file monthly and quarterly tax returns without penalties, including Expanded Withholding Tax (Forms 0619-E / 1601-EQ), Compensation Withholding Tax (Form 1601-C), VAT Returns (Form 2550Q), and DST.
• Alphalists & Attachments: Prepare and submit quarterly/annual Alphalists of Payees, SAWT (Summary Alphalist of Withholding Taxes), and SLSP (Summary List of Sales, Purchases, and Importations).
• 2307 Issuance & Local Compliance: Ensure Form 2307 certificates are issued to suppliers upon payment release. Manage annual business permit renewals, SEC/BIR annual registration (Form 0605), and digital books of accounts.
• Audit & LOA Support: Provide audit schedules and requirements to external auditors. Assist the Accounting Head in addressing Letters of Authority (LOA) and notices from the BIR.

E. Asset Management, Inventory Reconciliation & Systems Development (10%)

• Fixed Assets & Prepaid Accounts: Maintain Fixed Asset Lapsing Schedules, execute asset tagging, audit physical assets, and account for depreciation.
• Inventory & Consignment Audits: Perform quarterly physical inventory reconciliations (Warehouse and Consignment actual vs. system ending balances) before invoicing.
• Odoo ERP Optimization: Recommend process improvements, workflow customizations, and internal control enhancements within the Odoo ERP environment.

4. Mandatory Odoo & Financial System Capabilities

Required Capability

Practical Implication & Expectation

General Ledger & Sub-Ledger Matching

Matching AR/AP Trade subsidiary ledgers to Balance Sheet accounts; reconciling intercompany balances across entities.

Odoo Accounting & ERP Management

Proficient in journal voucher creation, automated reconciliation rules, 3-way matching, and system workflow customization.

Tax Engine & Statutory Compliance

Accurate system setup for VAT, Expanded Withholding Tax calculation, 2307 generation, and BIR e-Submission file exports.

Fixed Asset & Inventory Control

System depreciation tracking, consignment DR tracking, and inventory variance resolution between physical count and system records.

Auditability & Internal Control

Enforcing approval limits for vendor bills, petty cash, advances to employees, and maintaining complete electronic audit trails.

5. Financial Policy & Operating Frameworks

• Month-End Cutoff Discipline: All financial reporting, bank reconciliations, and account schedules must be completed and reconciled by the 10th of each following month.
• Zero Penalty Standard: Tax returns and compliance filings must be submitted on time to achieve zero BIR tax penalties.
• Authority & Approval Limits: Review and approve journal entries created by junior AP/AR accountants, petty cash liquidations, and employee advances before posting.
• Confidentiality: Strict non-disclosure of proprietary financial data, payroll information, and strategic financial records under signed confidentiality agreements.

6. Qualifications & Selection Criteria
Required Education & Experience (Non-Negotiable)

• Education: Bachelor’s Degree in Accountancy or Financial Management. Certified Public Accountant (CPA) license is highly preferred.
• Experience: Minimum 3–5 years of progressive experience in General Accounting, Accounts Payable, Accounts Receivable, and Financial Reporting.
• Industry Focus: Experience in Food & Beverage, Wine & Spirits, FMCG, Retail, or Multi-Entity Distribution companies is highly preferred.

Technical Skills & Competencies

• ERP Proficiency: Advanced working knowledge of Odoo ERP (Accounting & Invoicing modules) or equivalent enterprise systems.
• Taxation & Statutory Standards: Thorough knowledge of Philippine Tax Laws (NIRC, BIR regulations, TRAIN Law), BIR e-Services (eFPS, eBIRForms), and Philippine Financial Reporting Standards (PFRS).
• Data & Analytics: Advanced Google Sheets / MS Excel skills (Pivot Tables, Advanced Formulas, Financial Modeling).

If you wish to confirm your continued interest in this role, please fill out this form: https://forms.gle/puPys1PY23p6ngpS6

NOTE: Only applicants who complete the form above will proceed to the next stage of the hiring process.

Job Type: Full-time

Pay: Php40,000.00 - Php50,000.00 per month

Benefits:

• Additional leave
• Employee discount
• Health insurance
• Life insurance

Education:

• Bachelor's (Required)

Work Location: In person