GENERAL ACCOUNTANT

Key Responsibilities

1. General Ledger and Accounting

• Maintain accurate and up-to-date general ledger accounts.
• Record and review daily accounting transactions in the accounting system.
• Prepare and post journal entries, including accruals, prepayments, depreciation, provisions, reclassifications, and adjusting entries.
• Ensure that all transactions are properly classified and recorded in the appropriate accounts and cost centers.
• Review supporting documents for completeness, accuracy, and proper authorization.
• Maintain organized accounting records and supporting schedules.
• Investigate unusual or inconsistent account balances and coordinate with relevant departments to resolve discrepancies.
• Perform periodic reviews of balance sheet and income statement accounts.
• Ensure proper cut-off of income and expenses at month-end and year-end.

2. Accounts Payable

• Process supplier invoices and payment requests accurately and on a timely basis.
• Verify invoices against purchase orders, receiving documents, contracts, and other supporting documentation.
• Ensure proper account coding and approval of expenses.
• Maintain accurate accounts payable records.
• Reconcile supplier statements and investigate discrepancies.
• Monitor outstanding payables and assist with payment scheduling.
• Prepare accounts payable aging reports when required.
• Coordinate with purchasing and other departments regarding invoice and payment issues.

3. Accounts Receivable

• Record customer invoices, collections, credit notes, and other receivable transactions.
• Maintain accurate customer account balances.
• Monitor outstanding receivables and prepare accounts receivable aging reports.
• Reconcile customer accounts and investigate discrepancies.
• Coordinate with sales and other departments regarding billing concerns.
• Follow up on outstanding customer balances as assigned.
• Ensure customer payments are properly identified, recorded, and allocated to the appropriate invoices.

4. Bank and Account Reconciliations

• Prepare monthly bank reconciliations for all company bank accounts.
• Investigate and resolve differences between bank statements and accounting records.
• Record bank charges, interest income, transfers, and other bank-related transactions.
• Reconcile selected balance sheet accounts and subsidiary ledgers.
• Maintain reconciliation schedules and supporting documentation.
• Escalate unusual or unresolved reconciling items to the Accounting Manager or Finance Manager.

5. Month-End and Year-End Closing

• Assist in the preparation and completion of monthly, quarterly, and annual financial closing activities.
• Prepare month-end journal entries and account adjustments.
• Record accruals, prepayments, depreciation, provisions, and other closing entries.
• Reconcile general ledger accounts before financial statements are finalized.
• Review account balances for unusual movements or errors.
• Prepare supporting schedules for financial statement accounts.
• Ensure transactions are recorded in the correct accounting period.
• Assist with year-end closing and external audit requirements.

6. Financial Reporting

• Assist in preparing monthly and periodic financial statements and management reports.
• Prepare schedules and supporting documentation for the balance sheet and income statement.
• Provide accounting information and analysis requested by management.
• Assist in preparing budget-versus-actual reports.
• Analyze account movements and investigate significant variances.
• Ensure financial reports are supported by accurate accounting records.
• Maintain confidentiality of financial and business information.

7. Tax and Statutory Compliance

• Assist with the preparation of information required for tax filings and statutory reports.
• Maintain accurate records supporting tax and regulatory requirements.
• Coordinate with external accountants, tax consultants, auditors, and government agencies when assigned.
• Ensure tax-related transactions are properly recorded in the accounting system.
• Assist in monitoring filing deadlines and compliance requirements.
• Provide supporting schedules and documents for tax audits or regulatory reviews.

8. Fixed Assets

• Maintain the company's fixed asset register.
• Record acquisitions, disposals, transfers, and other fixed asset transactions.
• Calculate and record depreciation in accordance with company policies and applicable accounting standards.
• Reconcile the fixed asset register with the general ledger.
• Assist with periodic physical verification of fixed assets.
• Maintain appropriate documentation for additions and disposals.

9. Expense and Cost Control

• Review employee expense claims and other company expenses for completeness and compliance with company policies.
• Verify appropriate approvals and supporting documents.
• Ensure expenses are properly classified by account, department, project, or cost center.
• Assist management in monitoring expenses and identifying unusual transactions.
• Support cost-control initiatives through accurate and timely financial information.

10. Internal Controls

• Follow established accounting policies, procedures, and internal controls.
• Identify accounting errors, control weaknesses, and unusual transactions.
• Assist in implementing improvements to accounting processes and controls.
• Maintain proper segregation of duties and approval procedures.
• Ensure accounting documents are properly authorized and retained.
• Support internal and external audits by providing requested records and explanations.

11. Audit Support

• Prepare audit schedules, reconciliations, and supporting documentation.
• Respond to auditor requests for accounting records and explanations.
• Assist in resolving audit queries and reconciling audit adjustments.
• Maintain organized working papers for internal and external review.
• Coordinate with relevant departments to obtain required documentation.

12. Accounting Systems and Data Management

• Enter and maintain accurate financial data in the company's accounting software or ERP system.
• Review system-generated reports for accuracy and completeness.
• Assist with system reconciliations and data validation.
• Maintain appropriate documentation for accounting transactions.
• Assist in improving accounting processes through automation and system enhancements where applicable.

13. Other Accounting Duties

• Assist in preparing financial analyses and special reports requested by management.
• Support budgeting and forecasting activities as required.
• Participate in accounting process improvement projects.
• Assist with inventory accounting and reconciliation where applicable.
• Perform other accounting and finance-related duties reasonably assigned by management.
• Maintain professional relationships with internal departments, customers, suppliers, auditors, banks, and other external parties.