General Accountant

GENERAL ACCOUNTANT

Department: Accounting / Finance
Reports To: Finance Manager / Management

Job Summary

The General Accountant is responsible for maintaining accurate and complete accounting records, managing general ledger activities, performing account reconciliations, preparing financial statements, and ensuring compliance with applicable tax and statutory requirements.

The position is also responsible for supporting and coordinating Bureau of Internal Revenue (BIR) audits and examinations, including the preparation, reconciliation, and submission of accounting records, tax schedules, and supporting documents required during BIR audits, assessments, and other tax compliance activities.

Duties and Responsibilities

• Maintain and update the General Ledger (GL) and ensure that all financial transactions are accurately recorded, classified, and supported by appropriate documentation.
• Prepare, review, and post journal entries, including accruals, adjustments, reclassifications, and other accounting entries.
• Perform monthly reconciliation of general ledger and subsidiary ledger accounts and investigate and resolve discrepancies.
• Perform bank reconciliations and ensure that outstanding and reconciling items are properly identified and resolved.
• Prepare and maintain accounting schedules for Accounts Receivable, Accounts Payable, cash, fixed assets, depreciation, prepaid expenses, accruals, advances, taxes, and other balance sheet accounts.
• Monitor and reconcile Accounts Payable and Accounts Receivable, including supplier balances, customer accounts, billings, collections, and aging schedules.
• Monitor employee cash advances, reimbursements, petty cash, and liquidations and ensure compliance with company policies and documentation requirements.
• Perform month-end, quarter-end, and year-end closing procedures, including preparation of adjusting entries and reconciliation of accounts.
• Prepare monthly, quarterly, and annual financial statements and management reports, including the Balance Sheet, Income Statement, Cash Flow Statement, and supporting schedules.
• Prepare financial analyses and explanations for significant account movements, variances, and unusual transactions.

Tax and BIR Compliance

• Prepare, review, and facilitate the timely filing and payment of applicable BIR tax returns and other statutory requirements, including withholding taxes, VAT or percentage tax, income tax, and other applicable taxes.
• Reconcile tax returns against the company's books of accounts, general ledger, financial statements, and supporting schedules.
• Maintain complete and organized tax records, returns, schedules, certificates, invoices, official documents, and supporting accounting records required for tax compliance and audit purposes.
• Monitor tax filing and payment deadlines and ensure timely compliance with BIR requirements.
• Assist in identifying and resolving tax discrepancies and compliance issues and coordinate appropriate corrective actions with Management and/or the company's tax consultants.

BIR Audit and Tax Assessment Responsibilities

• Serve as one of the primary accounting coordinators for BIR audits, examinations, and tax assessments, subject to Management's authorization and supervision.
• Assist in handling Letters of Authority (LOA), Notices for Informal Conference, Preliminary Assessment Notices (PAN), Final Assessment Notices (FAN), Formal Letters of Demand, and other BIR notices and correspondence, as applicable.
• Review BIR requests and prepare the required accounting records, schedules, reconciliations, tax returns, invoices, contracts, supporting documents, and other audit requirements for submission.
• Reconcile amounts reported in tax returns with the company's books of accounts, audited financial statements, general ledger, subsidiary ledgers, and other accounting records.
• Prepare schedules and analyses required during BIR audits, including reconciliation of sales/revenues, purchases, expenses, withholding taxes, VAT, compensation, and other applicable tax accounts.
• Coordinate with BIR representatives, external auditors, tax consultants, legal counsel, and Management regarding audit requirements, findings, assessments, and responses, as authorized by the company.
• Maintain a monitoring schedule for BIR audit requirements, notices received, documents submitted, deadlines, meetings, and pending matters to ensure timely action.
• Assist in preparing supporting documents and schedules for the company's responses to BIR audit findings, tax assessments, and other tax-related queries or notices.
• Review proposed BIR audit adjustments and assist Management and tax consultants in reconciling and validating the underlying accounting records.
• Ensure that documents and information submitted during BIR audits are complete, accurate, properly authorized, and appropriately documented.
• Maintain organized and confidential files of all BIR correspondence, audit submissions, assessments, reconciliations, and supporting documents.
• Assist in implementing corrective actions and improvements to accounting processes and internal controls based on findings identified during BIR audits, external audits, and internal reviews.

Audit, Controls, and Other Responsibilities

• Prepare accounting schedules, confirmations, reconciliations, and supporting documents required for internal and external financial audits.
• Coordinate with external auditors and respond to accounting queries and audit requirements.
• Maintain and reconcile the fixed asset register and ensure proper recording of acquisitions, transfers, disposals, and depreciation.
• Review accounting transactions and documents prepared by Accounting Staff or Accounting Assistants for accuracy, completeness, and proper authorization.
• Assist in establishing, implementing, and improving accounting policies, procedures, and internal controls.
• Ensure proper filing, retention, confidentiality, and safekeeping of accounting, financial, and tax records.
• Coordinate with other departments and branches regarding billings, collections, payments, expense liquidations, tax documentation, and other accounting-related matters.
• Keep updated on changes in Philippine tax regulations, BIR issuances, accounting standards, and statutory requirements relevant to the company's operations.
• Perform other accounting, taxation, audit, and finance-related duties that may be assigned by the Immediate Superior or Management from time to time.

Qualifications

• Bachelor's degree in Accountancy.
• Certified Public Accountant (CPA) is preferred or an advantage.
• Relevant experience in general accounting, taxation, financial reporting, and BIR compliance.
• Experience in handling or assisting with BIR audits, LOAs, tax assessments, and tax reconciliations is highly preferred.
• Working knowledge of Philippine taxation and BIR compliance requirements.
• Strong knowledge of general ledger accounting, financial statement preparation, AP, AR, fixed assets, and account reconciliation.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Experience with accounting or ERP software is an advantage.
• Strong analytical, numerical, reconciliation, and problem-solving skills.
• Excellent attention to detail and ability to maintain complete and accurate documentation.
• Ability to work under deadlines, particularly during tax filing periods and BIR audits.
• High degree of integrity, professionalism, and confidentiality.
• Good written and verbal communication and coordination skills.

Key Competencies

General Accounting BIR Audit Support Tax Compliance Tax Reconciliation Financial Reporting General Ledger Management Account Reconciliation Audit Documentation Internal Controls Financial Analysis Attention to Detail Regulatory Compliance Confidentiality Deadline Management

Pay: Php40,000.00 - Php50,000.00 per month

Work Location: In person