General Admin Assistant

About the role

FirstLead Inc. is looking for a versatile, proactive, and resourceful General Admin Assistant to support the company's day-to-day administrative operations and various business projects.

Key responsibilities

• Perform general administrative tasks, including filing, encoding, document preparation, photocopying, and records management
• Prepare reports, correspondence, presentations, and other business documents as required
• Organize and maintain physical and digital files
• Encode, consolidate, and update information using Microsoft Excel, Word, and other office applications
• Assist in preparing monitoring sheets, tracking reports, and other administrative records
• Ensure accuracy and completeness of documents and data
• Assist different departments with administrative requirements and ongoing projects
• Coordinate with internal teams and external parties regarding assigned tasks
• Help monitor deadlines, deliverables, and project documentation
• Perform other administrative and operational tasks as may be assigned by the immediate supervisor or management

About you

• Graduate of any four-year course; applicants from other educational backgrounds with relevant skills or experience may also be considered
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Good organizational, communication, and time-management skills
• Detail-oriented, responsible, and able to manage multiple tasks
• Willing to learn new processes and adapt to changing priorities
• Resourceful, flexible, and comfortable working with different teams and handling varied assignments
• Advantageous: Basic computer troubleshooting, software applications, hardware support, or other IT-related competencies
• Advantageous: AutoCAD, reading technical drawings, construction documentation, or related technical knowledge
• Advantageous: Advanced Excel, data consolidation, report preparation, and monitoring systems