GENERAL ADMIN MANAGER

General Admin Manager

Location: Caloocan City
Employment Type: Full-Time

Job Summary

We are seeking a highly organized, proactive, and strategic General Admin Manager to oversee and lead the company's overall administrative operations. The ideal candidate will be responsible for ensuring efficient office management, facilities administration, company asset management, procurement coordination, regulatory compliance, and the effective implementation of administrative policies and procedures.

This role requires a strong leader who can manage teams, streamline processes, coordinate with multiple departments, and support business operations by ensuring that administrative functions run smoothly and efficiently.

Key Responsibilities

Administrative Operations

• Lead and oversee the day-to-day operations of the Administration Department.
• Develop, implement, and continuously improve administrative policies, procedures, and systems.
• Ensure efficient management of office facilities, company assets, equipment, and administrative resources.
• Oversee office maintenance, workplace safety, security, and facility-related concerns.
• Monitor administrative budgets, expenses, and resource utilization.
• Ensure proper filing, safekeeping, and maintenance of company records, contracts, permits, licenses, and other critical documents.
• Coordinate administrative support services for various departments and business units.
• Recommend and implement process improvements to enhance operational efficiency and productivity.
• Prepare and present administrative reports, analyses, and recommendations to management.

Procurement & Vendor Management

• Oversee procurement activities and ensure timely acquisition of goods, supplies, equipment, and services.
• Evaluate, accredit, and manage relationships with suppliers, contractors, and service providers.
• Negotiate pricing, contracts, service agreements, and purchasing terms to maximize value for the company.
• Monitor supplier performance and ensure compliance with agreed service levels and quality standards.
• Review procurement requests and ensure adherence to company policies and budget requirements.
• Identify opportunities for cost savings, process improvements, and operational efficiencies.

Compliance & Corporate Support

• Ensure compliance with company policies, government regulations, permits, and licensing requirements.
• Coordinate with government agencies, external partners, and service providers when necessary.
• Support company initiatives, events, and corporate projects.
• Assist management in developing and implementing operational strategies and administrative plans.
• Ensure the confidentiality and security of company information and records.

Leadership & People Management

• Lead, supervise, and develop administrative personnel.
• Set departmental goals, KPIs, and performance standards.
• Conduct performance evaluations and provide coaching and guidance to team members.
• Foster a culture of professionalism, accountability, teamwork, and continuous improvement.
• Collaborate closely with HR, Finance, Operations, Warehouse, Sales, and other departments to support business objectives.

Qualifications

• Bachelor's Degree in Business Administration, Management, Office Administration, Industrial Engineering, Accountancy or any related field.
• Minimum of 3 years of managerial experience in Admin, Corporate Services, Office Management, Facilities Management, or related functions.
• Proven experience in leading and managing teams.
• Strong knowledge of administrative operations, procurement processes, facilities management, and regulatory compliance.
• Excellent leadership, communication, negotiation, and interpersonal skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Highly organized and capable of managing multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office applications and administrative reporting tools.

Preferred Experience

• Experience in trading, retail, distribution, manufacturing, construction, or similar industries.
• Background in process improvement, project management, and operational planning.
• Experience handling company permits, facilities, fleet management, and vendor relations is an advantage.

Why Join Us?

• Competitive Salary Package
• Government-Mandated Benefits
• Career Growth and Development Opportunities
• Dynamic and Collaborative Work Environment
• Opportunity to Lead and Drive Organizational Efficiency

Join our team and play a key role in strengthening administrative operations, supporting business growth, and driving organizational excellence.

Benefits:

• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• National Capital Region: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many employees have you directly supervised in your most recent managerial role?
• Which administrative functions have you directly handled?
• If selected, how soon can you start?
• What is your expected monthly salary?

Experience:

• Managerial: 3 years (Required)

Work Location: In person