General Admin Officer

Administrative Function – Duties and ResponsibilitiesMinimum Requirements

• Minimum of 2 years of relevant work experience in Administration, Human Resources, Purchasing, Procurement, Office Management, or a related function.
• Good organizational, communication, coordination, and time-management skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong attention to detail and ability to manage multiple administrative tasks.
• Ability to coordinate effectively with employees, management, suppliers, and external service providers.
• Knowledge of basic HR, purchasing, procurement, and office administration processes is an advantage.

1. General Administration

• Manage the day-to-day administrative operations of the company.
• Ensure the office is properly organized, maintained, and adequately supplied.
• Handle administrative documentation, filing, records management, and correspondence.
• Coordinate internal administrative requests and ensure timely completion of assigned tasks.
• Develop and maintain administrative policies, procedures, and guidelines.

2. Human Resources / HR Support

• Assist in the implementation of HR policies, procedures, and company guidelines.
• Maintain and update employee records and personnel files.
• Assist with recruitment activities, including job postings, interview coordination, and onboarding requirements.
• Coordinate employee onboarding and offboarding processes.
• Monitor attendance, leave applications, and other employee-related administrative records.
• Assist in the preparation of payroll-related information and employee documentation.
• Coordinate employee benefits, government-mandated requirements, and other HR-related concerns.
• Assist in organizing employee engagement activities, meetings, training, and company events.
• Handle employee inquiries and coordinate HR concerns with management when necessary.
• Maintain confidentiality of employee information and personnel records.

3. Purchasing / Procurement

• Handle the company's day-to-day purchasing and procurement requirements.
• Receive and review purchase requests from different departments.
• Source suppliers and obtain quotations for requested products and services.
• Compare supplier prices, quality, lead times, payment terms, and other commercial conditions.
• Coordinate with suppliers to ensure timely delivery of purchased items and services.
• Prepare and process purchase orders and other procurement documentation.
• Maintain an updated database of approved suppliers and vendor information.
• Monitor outstanding purchase orders and follow up on pending deliveries.
• Coordinate with Finance regarding supplier invoices, payments, and supporting documents.
• Assist in negotiating prices and commercial terms with suppliers.
• Monitor purchasing expenses and identify opportunities for cost savings.
• Ensure purchases are made in accordance with company policies and approval procedures.

6. Facilities & Office Management

• Ensure the office environment is safe, clean, organized, and properly maintained.
• Coordinate office repairs, maintenance, utilities, and facility-related concerns.
• Monitor office security, access, housekeeping, and other facility requirements.
• Coordinate emergency preparedness and workplace safety requirements with the appropriate personnel.
• Manage office space, furniture, equipment, and other company facilities.

7. Documentation & Compliance Support

• Maintain accurate and organized administrative records and documentation.
• Ensure company permits, licenses, registrations, and administrative documents are properly tracked and renewed on time.
• Assist management in preparing reports and documentation required for internal and external requirements.
• Ensure administrative processes comply with company policies and applicable regulations.
• Maintain confidentiality of company, employee, supplier, and other sensitive information.

Pay: Php23,000.00 - Php25,000.00 per month

Work Location: Hybrid remote in Pasay