General Admin Staff

About the Role

We are looking for a General Admin Staff who will provide reliable administrative support to various Admin and Corporate functions. The role involves handling documents and records, coordinating with different departments, supporting office operations, and assisting in the implementation and maintenance of the company’s Document Control System (Lumen).

The ideal candidate is organized, detail-oriented, responsible, and able to manage multiple administrative tasks while maintaining accuracy and confidentiality. This position is suitable for someone who enjoys working with people, coordinating with different teams, and ensuring that administrative processes run smoothly and efficiently.

What You'll Be Doing

• Provide day-to-day administrative support to Admin and Corporate functions.
• Assist in the implementation, monitoring, and maintenance of the Document Control System (Lumen).
• Organize, classify, file, retrieve, and maintain company records and documents systematically.
• Ensure that documents are properly controlled, updated, and readily accessible when needed.
• Coordinate with different departments regarding administrative requirements, documents, and requests.
• Prepare reports, correspondence, memos, forms, and other internal documentation.
• Monitor document submissions, approvals, revisions, and follow-ups to ensure timely completion.
• Ensure proper handling, accuracy, confidentiality, and safekeeping of sensitive company information.
• Support daily office operations, including scheduling, coordination, monitoring, and follow-ups.
• Assist in the preparation and coordination of meetings, company activities, and other administrative requirements.
• Maintain organized administrative files and databases, both physical and electronic.
• Assist in monitoring office supplies, equipment, and other administrative requirements when necessary.
• Communicate and coordinate professionally with employees, departments, suppliers, and other stakeholders.
• Perform other administrative and related tasks that may be assigned from time to time.

What We're Looking For

• Bachelor's degree in Business Administration, Office Administration, Management, Human Resources, or a related field, or with relevant work experience in administrative, office, or corporate support functions.
• Preferably with experience in administrative, document control, or office support functions.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Familiarity with document management or document control systems is an advantage.
• Strong organizational and time-management skills.
• Detail-oriented with a high level of accuracy in handling documents and records.
• Able to maintain confidentiality and exercise discretion when handling sensitive information.
• Good coordination and interpersonal skills.
• Able to work independently while also collaborating effectively with different departments.
• Willing to learn, take on new responsibilities, and adapt to changing priorities.

What We Offer

• Competitive salary package.
• Government-mandated benefits.
• Company-provided benefits and programs.
• Opportunities for training and professional development.
• Exposure to various administrative and corporate functions.
• A collaborative and professional working environment.
• Opportunities to develop skills in administration, document control, coordination, and corporate support.
• Opportunities for career growth and advancement.

About Us

Yutaka Manufacturing (Philippines), Inc. (YMPI) is a manufacturing company located in Laguna Technopark, Biñan City, Laguna, specializing in the production of automotive and motorcycle parts.

As part of our commitment to operational excellence, we continuously strive to maintain a safe, organized, and professional workplace while developing our people and improving our business processes.

At YMPI, we value teamwork, responsibility, continuous improvement, quality, and integrity. We are looking for individuals who are willing to learn, contribute to the organization, and grow with the company.

Why Join Us?

If you are an organized and motivated individual who enjoys administrative work and working with different teams, this opportunity will allow you to gain valuable experience across various corporate functions while contributing to the efficient day-to-day operations of the company.

Be part of our team and grow your career with Yutaka Manufacturing (Philippines), Inc.!