General Admin Support

KEY RESPONSIBILITIES

• Manage daily office workflows, incoming/outgoing communications, emails, and phone inquiries with professional etiquette.
• Schedule and coordinate meetings, appointments, calendar events, and conference room reservations for team members and executives.
• Organize travel arrangements, including itineraries, transportation, and accommodations.
• Maintain and organize physical and digital filing systems, ensuring data integrity, confidentiality, and easy retrieval.
• Prepare, proofread, and edit business correspondence, memos, presentations, meeting agendas, and detailed meeting minutes.
• Perform accurate data entry, maintain CRM/internal databases, and generate routine operational reports.
• Handle document processing, contract archiving, and record management in compliance with company policies.
• Process expense reports, vendor invoices, petty cash disbursements, and payment reimbursements.
• Monitor office supplies inventory, anticipate needs, and liaise with vendors/suppliers to negotiate orders and restock efficiently.
• Assist accounting teams with basic bookkeeping duties and audit preparation when required.
• Serve as a primary point of contact for external clients, visitors, vendors, and internal staff.
• Support HR and onboarding processes for new employees (e.g., preparing welcome packets, workstation setup, policy distribution).
• Assist with logistics for company events, workshops, and team-building activities.

KNOWLEDGE AND SKILLS REQUIREMENTS

• Associate degree or Bachelor’s degree in Business Administration, Communications, Management, or a related field (equivalent experience may be considered).
• Proven hands-on experience in an Administrative Assistant, Office Coordinator, or General Admin Support role..
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Drive).
• Strong verbal and written communication skills with high attention to detail and professional tone.

Ability to commute/relocate:

• National Capital Region: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Work Location: In person