General Admin/Admin Officer - Pasay

GENERAL ADMIN / ADMIN OFFICER

Industry: Logistics / Freight Forwarding
Employment Type: Full-time
Location: Pasay City

POSITION OVERVIEW

We are looking for an experienced and organized Admin Officer to oversee and support the company’s day-to-day administrative operations. The role will be responsible for compliance monitoring, permit and license renewals, asset management, documentation, office coordination, and other general administrative functions.

The ideal candidate is detail-oriented, proactive, and capable of independently managing administrative requirements, coordinating with government offices and external suppliers, and ensuring that company documents, permits, assets, and records are properly maintained and up to date.

KEY RESPONSIBILITIES

Compliance & Renewals

• Monitor and manage the renewal of business permits, licenses, registrations, certifications, and other company documents.
• Maintain a calendar or tracking system for renewal deadlines and ensure timely processing.
• Coordinate with government agencies, local offices, suppliers, and other external parties regarding permits and compliance requirements.
• Prepare and organize documents required for applications, renewals, inspections, and other regulatory transactions.
• Monitor compliance-related requirements and ensure that necessary documents are complete and properly filed.
• Assist in addressing administrative and compliance concerns that may arise.

Asset Management

• Maintain an updated company asset inventory and records.
• Conduct and coordinate asset tagging for office equipment, furniture, devices, and other company properties.
• Monitor the assignment, transfer, return, and condition of company assets.
• Prepare asset acknowledgment forms and other supporting documentation.
• Conduct periodic asset checking and reconcile physical assets with company records.
• Report missing, damaged, or unaccounted company assets to management.
• Coordinate with concerned departments regarding asset maintenance, replacement, or disposal.

General Administration

• Manage and maintain organized administrative files, records, contracts, permits, and other company documents.
• Assist in the preparation of administrative reports, forms, letters, and other documents.
• Coordinate office requirements, supplies, equipment, and maintenance concerns.
• Monitor office supplies and coordinate replenishment when necessary.
• Coordinate with building administration, contractors, service providers, and other external partners.
• Assist with company events, meetings, employee activities, and other administrative arrangements.
• Handle administrative requests from different departments and ensure timely completion.
• Support management and other departments with administrative requirements and coordination.
• Perform other administrative duties as assigned by Management.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• At least 2–3 years of relevant administrative experience.
• Experience handling business permits, licenses, renewals, registrations, and compliance requirements.
• Experience with asset tagging, inventory monitoring, and asset documentation.
• Experience coordinating with government offices, building administration, suppliers, and external service providers.
• Strong knowledge of administrative processes and document management.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to monitor multiple deadlines.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Able to work independently and handle confidential company information.
• Proactive, responsible, and capable of managing administrative tasks with minimal supervision.
• Experience in logistics, freight forwarding, transportation, or a similar industry is an advantage.

SKILLS & COMPETENCIES

Administrative Operations | Compliance Monitoring | Permit & License Renewals | Asset Management | Asset Tagging | Documentation | Records Management | Government Coordination | Office Administration | Inventory Monitoring | Vendor Coordination | Microsoft Office | Organization | Attention to Detail