General Administration Manager

Role Description This is a part-time remote role for a General Administration Manager at WPS, Engenharia e Construção, Lda. The General Administration Manager oversees day-to-day administrative operations, including managing correspondence, coordinating schedules and meetings, and maintaining digital records and documentation. The role includes supporting finance and HR processes, such as assisting with invoices, expense tracking, and basic personnel documentation. The manager ensures smooth communication between internal teams and external partners, supports compliance with company policies, and contributes to continuous improvement of administrative workflows. This position requires strong organizational skills, proactive problem-solving, and the ability to work independently in a remote setting while meeting deadlines and service standards.

Qualifications

• Demonstrated experience in general administration or office management, including handling documentation, records, and routine operational tasks.
• Proficiency with productivity and collaboration tools (e.g., word processing, spreadsheets, online meeting platforms, and cloud-based document management).
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple requests in a remote, part-time environment.
• Clear written and verbal communication skills, with the ability to interact professionally with colleagues, clients, and external partners.
• Basic understanding of finance and HR support functions, such as invoice processing, expense tracking, and maintaining personnel files.
• Attention to detail and accuracy in data entry, documentation, and reporting.
• Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive information.
• Previous experience in construction, engineering, or a related industry is an advantage.
• Completion of secondary education required; post-secondary qualification in administration, business, or a related field is preferred.
• Comfort working with remote teams and adapting to new digital tools and processes as needed.