General Administrator

Role Overview:

We are looking for an organised and proactive General Administrator to provide day-to-day administrative support across HR, finance, quotations, and general business operations.

Working closely with internal stakeholders and the Perth Engineering team, you will help maintain accurate records, coordinate onboarding activities, manage quotations and registers, and provide administrative support to the Accounts team.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• **30 days paid leave (vacation, sick and wellness) -**with cash conversion
• **Real growth —**workshops, training and clear career pathways
• **Great culture —**team events, employee fairs, and monthly games with exciting prizes
• **Tenure rewards —**milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities

General Administration & Quotations

• Provide day-to-day administrative support to the wider team.
• Perform accurate data entry for quotes and quotation templates.
• Update and maintain the quotations register, ensuring information is current and complete.
• Maintain organised electronic files, registers, drawings, plans, and supporting documents using appropriate naming conventions.
• Assist with general correspondence, reporting, and other administrative requirements.

Accounts Support

• Assist the Accounts team with data entry for invoicing.
• Provide administrative support across Accounts Payable and Accounts Receivable activities.
• Assist with purchase order follow-ups and maintain supporting finance documentation.
• Coordinate with relevant internal teams to ensure information required for invoicing and payments is complete and accurate.

HR & People Administration

• Support employee onboarding, including creating employee folders and maintaining required documentation.
• Maintain employee records, candidate databases, certifications, and HR registers.
• Update the Training Matrix and monitor licence or ticket expiries.
• Assist with exit checklists and preparation of HR and administrative correspondence.
• Send timesheet reminders and maintain the PPE register.

What We’re Looking For:

• Bachelor’s degree in Business Administration or a related field is preferred.
• At least 3 years of administrative experience, ideally with exposure to HR, finance, or accounts support.
• Strong data entry skills with excellent attention to detail and accuracy.
• Experience maintaining registers, records, quotations, invoices, or similar business documentation.
• Good working knowledge of Microsoft Office 365, particularly Excel, Word, Outlook, Teams, and SharePoint.
• Experience with CRM systems is advantageous.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Confident written and verbal communication skills.
• Proactive, reliable, and comfortable working both independently and collaboratively.
• Previous experience within an engineering or construction environment would be advantageous.
• Willing to render overtime when required and work full-time onsite at Arcovia City, Brgy. Ugong, Pasig City, Monday to Friday on a morning shift.

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.