General Administrator

Position: General Administrator

Nationality: Philippines

Visa Status : Freelancers
Quantity: 2
Contract Duration: 1 Year
Working Hours: 8 hours per day, 6 days per week

Terms and Conditions

• Contract Period: 1 year
• Age Limit: Below 35 years
• Personal Protective Equipment (PPE): To be provided by the contractor
• QID Validity: Candidates must hold a valid QID throughout the contract period
• Attendance: Personnel must maintain regular attendance and should not have a record of frequent absences
• Experience: Minimum 3 years of relevant experience
• Vaccination: Personnel must be fully vaccinated against COVID-19
• Safety Compliance: Personnel must strictly comply with QEWC safety rules and regulations
• Transportation: To be arranged by the contractor
• MOI Gate Pass: To be arranged by the contractor at their own cost

Working Hours

• Standard Working Hours: 8 hours per day, 6 days per week
• Exclusions: Government holidays are non-billable

Job Description

General Administrator – Summary of Responsibilities

The General Administrator will provide administrative, procurement, reporting, and office support services to ensure the smooth and efficient operation of the RAF A3 Plant.

Key Responsibilities

• Prepare and compile data for invoicing and operational reports.
• Verify supplier invoices against approved Purchase Orders and support payment processing.
• Coordinate contractor inductions, visitor access, and site visits.
• Arrange meetings, manage calendars, and schedule appointments.
• Prepare meeting agendas, reports, presentations, and supporting documents.
• Record meeting minutes and track follow-up actions.
• Maintain filing systems, document control processes, and plant archives.
• Perform general administrative and data entry duties.
• Manage office supplies and stationery inventories.
• Coordinate catering and logistics for meetings and training events.
• Coordinate office services, including cleaning, waste management, and maintenance activities.
• Obtain quotations for maintenance services, furniture, office equipment, and other requirements.
• Assist with the procurement of plant materials, supplies, and consumables.
• Liaise with vendors, contractors, and external service providers as required.
• Ensure accurate record-keeping and compliance with administrative procedures.
• Arrange security gate passes and follow up on approvals.

Minimum Requirements

• Diploma or Certificate in Business Administration or a related field.
• Minimum 3 years of experience in a similar administrative role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, communication, and coordination skills.
• Ability to work independently, manage multiple tasks, and meet deadlines.

Pay: QAR3,800.00 - QAR4,000.00 per month

Work Location: In person