General Affair

About the role

This is an Administration and General Affairs (GA) role responsible for managing company administrative documents, office facilities, inventory, and vendor relationships to support smooth daily operations across the organization.

Key responsibilities

• Create, manage, and archive company administrative documents (contracts, agreements, permits, legal documents)
• Prepare periodic GA administration reports (inventory of office supplies, operational vehicles, office equipment)
• Ensure neatness and organization of GA data both physically and digitally
• Arrange office facility needs (work equipment, AC, electricity, cleanliness, security, Wi-Fi, CCTV, printer)
• Submit requests for repairs when office facilities are damaged (AC, electrical networks, furniture, etc.)
• Monitor availability and usage of office supplies, manage stock of work materials, and arrange distribution to relevant departments
• Submit purchase requests for operational needs (office supplies, office equipment, employee uniforms, etc.)
• Search for and compare vendors for procurement of goods/services according to needs
• Maintain good relationships with suppliers/vendors for smooth company operations
• Manage operational vehicle administration (service schedules, vehicle registration renewal, insurance, etc.)

About you

• Minimum D3/S1 education (Administration, Management, Accounting, or related field)
• Minimum 1–2 years experience in administration/GA, preferably in distribution or retail companies
• Fresh graduates considered if they have good administrative capabilities
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and administrative applications
• Able to create administrative reports, filing, and documentation neatly
• Familiar with office inventory management (office supplies, operational equipment, official vehicles, etc.)
• Understand simple administrative legality processes (permits, lease contracts, company documents)
• Able to coordinate with vendors/suppliers for operational needs
• Detail-oriented, neat, and possess time management skills
• Communicative, able to work across departments (HR, Finance, Logistics, etc.)